Billing Associate

Job Title:

Billing Specialist

Job Description

We are seeking a detail-oriented and proactive Billing Specialist to manage the full cycle of invoice and credit memo processing. This role is responsible for ensuring timely and accurate billing, maintaining customer records, and supporting internal teams with billing-related inquiries.

Responsibilities

+ Generate and distribute invoices based on requests from the Binding and Sales teams.

+ Gather and verify billing data including amounts, discounts, and applicable tax rates.

+ Maintain up-to-date customer records with issued invoices and credit memos.

+ Process and track credit memos and billing exceptions.

+ Submit invoices via electronic data interchange (EDI).

+ Respond to billing inquiries from producers, Agency Assistants, CSRs, and Client Advocates.

+ Provide regular billing activity reports to management.

+ Maintain and update Specialty Lines sales tax calculations.

+ Conduct research to support accurate and complete billing.

+ Ensure high productivity and accuracy in all billing tasks.

+ Prioritize and organize workload to meet deadlines and avoid backlogs.

+ Perform additional duties as assigned.

Essential Skills

+ High School Diploma required;
Associate degree in Business or related field preferred.

+ 2-4 years of billing or related experience, or equivalent combination of education and experience.

+ Strong analytical, organizational, and communication skills.

+ Proficiency in Microsoft Office, especially Excel and Word.

+ Ability to multitask, work under pressure, and maintain attention to detail.

Additional

Skills & Qualifications

+

Experience with Nexsure or AMS
360.

+ Insurance/Agency Billing experience.

+ Ability to navigate through Excel.

Work Environment

The work environment is an open office setting with flexible hours between 8:00 am and 6:00 pm, Monday through Friday. This position is located at 5200 Waterford District Drive, Suite 100, Miami, FL. Employees have the privilege to work 80% in the office and 20% from home after 90 days. The facility offers numerous perks, including Cuban coffee made daily, free transfers to the airport, and a complimentary service to local amenities like grocery stores and cafes.

Employees have access to a free gym on-site and can participate in weekly yoga classes and upcoming Pilates classes. Laptops, headsets, and accessories are provided to support your work.

Job Type & Location

This is a Contract to Hire position based out of Miami, FL.

Pay and Benefits

The pay range for this position is $21.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Miami,FL.

Final date to receive applications

This position is anticipated to close on Mar 24, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.