Billing Supervisor

At Veritext, we focus on the details – so legal teams can focus on the case.

• Veritext encourages qualified applicants to apply for this opportunity, regardless of their location. This role can be remote or hybrid (depending on business needs)

Our clients count on us to make the legal process seamless and efficient from scheduling court reporters and legal videographers to ensuring transcripts are delivered on time and flawlessly accurate. As a Billing Supervisor (Southeast Region), you are responsible for maximizing company profitability by creating accurate, timely invoices and adhering to subcontractor rates.

• Adhere to all financial policies including COD, Bad Debt, Direct Costs, etc.
• Resolve all data discrepancies in Vision to ensure a timely delivery and payment of invoices
• Ensure that all necessary information is captured on invoices i.e. insurance claim information, special notes, etc.
• Process payment for vendors, reporters and all 1099s for all services performed in accordance with job specifications and negotiated subcontractor rates
• Produce client invoices accurately and in accordance with all Standing Orders, Vision notes and client specifications ensuring that all necessary information is included on invoice and delivered to the client/designated recipient on a timely basis
• Quality control Veritext generated invoices line-by-line to ensure accurate codes and rates are applied to maximize billing and profitability
• Question and resolve anomalies between Vision data and subcontractor invoices related to services, copies, rates, etc.
• Understand financial implications of vendor assignments as it relates to specific jobs and elevate to management when questions arise, low GP or another oddity
• Analyze client billing rates as necessary (i.e. upon client feedback or complaints) and make recommendations for changes to management
• Perform e-billing functions, to include but not limited to upload invoices, perform necessary follow-up, etc.
• Apply invoice credits and rebill as needed
• Research any vendor pay statement inquiries and address accordingly
• Generate, modify and authorize final vendor pay
• Enter special client/case/contact rates into Vision to ensure accurate invoicing
• Enter special vendor rates into Vision to ensure accurate payment for services
• Analyze and discuss monthly revenue/COGS performance
• Analyze data using all relevant tools and present solutions and ideas (i.e. billing reports)
• Maximize revenue and gross profit by analyzing invoices, trends, product/services, etc

• 3+ years of related experience
• Proficiency in MS Office required
• Proficiency in relevant financial software packages and applications
• Must possess excellent written and verbal communication skills
• Customer service oriented with strong interpersonal skills
• Dedicated professional with the ability to respond to requests promptly and accurately
• Must be detail oriented, organized and be able to multi-task
• Proactive and motivated with strong problem solving and follow up skills
• Must possess excellent management skills with the proven ability to lead a team

• Competitive compensation and total rewards package
• Comprehensive medical, dental and vision insurance
• Paid Time Off to rest, relax and pursue special interests outside of work (8 paid holidays, 4 personal days, vacation, sick and discretionary time)
• Robust suite of mental health benefits with little to no fee for you (and your household members) to support overall mental wellbeing and provide sufficient access to high quality support from board-certified psychiatrists and licensed psychologists/therapists (app based, virtual counseling, daily emails, live and on-demand content, and more)
• Matched 401(k) to help you save for your future
• Pet insurance to help your pet(s) live a long and happy life
• Flexible Spending Accounts (healthcare, dependent care, transit & parking)
• Company-paid life insurance as well as short-term and long-term disability insurance
• Learning and development opportunities to advance both personally and professionally
• Veritext Summer Camp – a fun-filled culture building and learning experience
• Gener…