Sales Assistant - Aviation & Event Logistics

Base Pay Range

$60,000.00 / yr – $70,000.00 / yr

The Sales Administrator will play a key support role for two Sales Directors based in California and London
, helping drive success across private aviation, group charter, and large‑scale event travel operations
. This position is not a sales role
, but rather a critical operational and administrative support role ensuring the smooth delivery of charter programs and backend logistics.

• Support two Sales Directors with daily administrative and client‑related tasks
• Coordinate travel logistics across commercial and private aviation for clients and internal teams
• Build and deliver detailed flight briefs, itineraries, and client‑facing documents
• Create and manage passenger manifests and documentation for flight operations
• Act as a key point of coordination across multiple time zones (e.g., London, Los Angeles)
• Help manage timelines, deliverables, and last‑minute changes for ongoing travel projects
• Oversee a team of flight representatives
  , ensuring logistics run smoothly on the ground
• Arrange transportation, hotels, and ground handling services as required
• Procure and build custom flight quotes
• Reconcile flight‑related costs and expenses and assist with invoice processing
• Maintain and update CRM systems
  , reports, and sales performance dashboards
• Prepare internal documentation, reports, and presentations for leadership
• Manage communication between sales, operations, and client service teams
• Handover completed flight programs to the in‑house operations team
• Proactively flag and troubleshoot issues before they impact program execution

• 3–5 years of experience in travel coordination, aviation operations, event logistics, executive support, or similar fast‑paced environments
• Proven ability to organize complex travel and logistics under pressure
• Experience supporting international teams and managing across multiple time zones
• High degree of professional maturity, discretion, and autonomy
• Excellent attention to detail and ability to juggle multiple priorities in real time
• Comfortable working with tight deadlines and evolving travel itineraries
• Experience working on or supporting large‑scale events or charter programs (strongly preferred)
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and CRM systems
• Based in or open to occasional travel to Miami, FL (preferred but not required)

• Work on globally impactful events in the aviation and travel space
• Join a nimble, innovative team where your voice matters
• Flexible, remote‑friendly work environment with international collaboration
• Exposure to high‑profile clients and charter programs
• Opportunity to grow into more senior roles across sales, operations, or logistics

Seniority level
:
Associate

Employment type
:
Full‑time

Job function
:
Administrative, Sales, and Project Management

Industries
:
Airlines and Aviation and Travel Arrangements