Coordinator, Casting & Booking

The Casting & Booking Recruitment Coordinator is responsible for ensuring the set-up of all live events. This coordinator will serve as the point of contact between the Casting and Booking Team and the Audition venues, ensuring complete set-up, equipment rentals, payments, and anything else needed per discipline. The coordinator will assist in the process by being the point of contact for all marketing associated with live events and auditions.

The coordinator will serve as a backup for all onboarding needs, educating new team members about the onboarding process and guiding them through onboarding and scheduling to ensure Carnival’s fleet is fully staffed with top talent. This role involves identifying barriers in the onboarding process for over 1000+ new hires annually and helps team members navigate solutions.

The coordinator will serve as the main point of contact for all Fleet Supervisor movement and will manage that inbox accordingly. Additionally, the coordinator will assist in invoicing and vendor set-up, ensuring all financial and administrative tasks are handled efficiently. This position will have its own responsibilities and work collaboratively with others to support the larger team.

Recruitment Assistance:
Coordinate and communicate with venues (studios/hotels), agents, and marketing outlets to assist with planning and set-up of all live audition days. Find audition venues in each city and be the point of contact between C&B and the venue to make sure that the venue is set up for our audition days for the whole Casting and Booking Team (Entertainment/Youth/Production/Technical/Musicians). Own marketing opportunities within a particular city in partnership with the C&B Supervisor and communicate to the Ent marketing team with needs owning the marketing project to completion.

Special Projects:
Assist in the planning and logistics of in-person departmental meetings and training meetings for the Internship at Sea program, ensuring all necessary arrangements are made for a successful event.

Onboarding Process:
Know and understand the onboarding process to be able to fully assist when called upon. Work directly with new hires to review and process all onboarding paperwork, including applications, medicals, background checks, and visas, ensuring the successful completion of required tasks. Assist returning Team Members by answering questions about the document renewal process as needed. Communicate to team members, ships, agents, and other departments via email and phone in a positive and productive manner to improve overall satisfaction.

Address and resolve any communication-related issues promptly to maintain smooth operations.

Record Keeping:
Keep all onboarding Team Members' ROSE profiles up to date and track the progress of new hires through the onboarding process, identifying and addressing any roadblocks that may arise.

Environment:
Participate in team meetings, projects, and brainstorming sessions to encourage collaboration and idea sharing. Foster a positive team environment by recognizing individual contributions and promoting a culture of mutual respect and support.

Cultural Essentials:
Live Carnival’s expected behaviors, such as speaking up, respecting, and protecting, improving, communicating, listening and learning, and empowering. Encourage team members to share their insights, challenges, and suggestions to enhance collaboration and operational success, while proactively resolving conflicts.

Cross Functional:
Work with other Entertainment departments to support the alignment and consistency of shipboard entertainment across the fleet.

Inter Company:
Regularly liaise with other Carnival Departments (Medical, Travel, Crew Operations, HR, etc.) to advance team members toward a positive onboarding experience.

Fleet Movement:
Responsible for centralized Fleet Supervisor movement process across Entertainment (Entertainment/Youth/Production/Technical/Musicians). Understand the movement rules and manage the inbox to enter relevant information into internal systems in a timely manner.

Immigration and Legal Compliance:
Ensure adherence to immigration laws and regulations of each country by communicating effectively with foreign port authorities. Collaborate closely with Management and Shipboard HR to ensure all Entertainment Team Members are legally permitted to work onboard.

Safety Practices:
Embrace safety practices and attend training programs, ensuring the highest level of guest and crew safety while maintaining operational integrity. Ensure teams are prepared to fulfill onboard safety-related duties.

Compliance Adherence:
Ensure full compliance with company policies and procedures, emphasizing safety protocols and operational standards as outlined by Global HESS (Health, Environment, Safety, and Security) and ADA guidelines.

Data Privacy and Background Checks:
Protect the personal information of shipboard…