Senior Training Scheduling Administrator

Join Atlas Air Worldwide - Move the World with Us!

At Atlas Air Worldwide, we’re not just an airline, we’re a global engine powering cargo, passenger, and leasing operations across more than 70 countries. As a leader in outsourced aviation logistics, we’re built on a foundation of safety
, service excellence
, integrity
, innovation
, teamwork
, and responsibility
. With over 30 years of history, a modern all‑Boeing fleet, and nearly 5,000 teammates collaborating across operations, technical, and corporate functions, we’re driven by purpose.

If you're ready to grow, innovate, and help us deliver excellence every single day, you belong here.

Responsible for overseeing complex scheduling functions for all crew member training events to ensure Atlas operational needs and FAA compliance are met. Manages and prioritizes the scheduling workflow for multiple fleets, training types, and locations while supporting departmental initiatives to optimize training resources. Acts as a lead resource for the scheduling team in troubleshooting, problem‑solving, and ensuring schedule accuracy in the AIMS Training Management System.

• Assists in managing daily training scheduling operations, ensuring the accurate and timely assignment of all crew member training events in AIMS in full compliance with company policy and FAA regulations.
• Handles high‑priority and complex scheduling situations, including last‑minute changes, simulator outages, and instructor/trainee availability issues.
• Conducts schedule audits to verify correct curriculum assignment, prerequisite completion, and adherence to recurrent, upgrade, transition, and requalification timelines.
• Collaborates with Training Records, Atlas
  
  U, Training Center Operation, Atlas Air Instructors, and other cross‑functional departments to resolve scheduling conflicts and confirm training event readiness.
• Maintains and updates AIMS crew categories, designations, and training event codes to ensure accurate crew member status and eligibility records.
• Analyzes training demand and availability, recommending adjustments to maximize simulator, classroom, and instructor utilization.
• Oversees specialized scheduling needs, including recurrent training cycles, reentry processes for withdrawn trainees, and Special Tracking Program assignments.
• Assists Training Scheduling leadership in instructor and trainee forecasting.
• Acts as a subject matter expert and primary escalation point for the scheduling team, providing guidance and solutions for complex scheduling scenarios.
• Monitors and documents schedule changes to ensure compliance, accuracy, and reporting integrity.
• Contributes to the creation, revision, and implementation of new Training Scheduling Standard Operating Procedures (SOPs).
• Assists with developing and administering new hire and recurrent training for Training Scheduling personnel.

• Bachelor’s degree in Aviation, Business Administration, or related field preferred; equivalent professional experience considered.
• Minimum 3–5 years of experience in training scheduling, crew scheduling, or related operational planning function within an airline or aviation training environment.
• Previous experience with AIMS Training Management System or equivalent scheduling/crew management systems required.
• Strong knowledge of FAA regulatory requirements related to training, qualification, and currency for flight crew members.
• Proficiency in scheduling systems, database management, and Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Demonstrated ability to analyze training demand and optimize resource allocation across simulators, classrooms, and instructors.

• Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast‑paced, dynamic environment.
• Excellent problem‑solving and conflict‑resolution skills, with the ability to respond effectively to high‑priority and last‑minute changes.
• Exceptional written and verbal communication skills for effective collaboration with internal teams, leadership, and external partners.
• Ability to work under pressure with minimal supervision.
• Critical thinking skills.

The Company…