Administrative Assistant

Your Opportunity

The Stantec Miami FL office is seeking an experienced, highly motivated individual to provide organizational and administrative support to our team. The position will play a key role by providing support to the local management team, assisting with all office operations.

• General clerical duties including photocopying, fax and mailing, maintain supplies and UPS/FEDEX.
• Phone system several incoming lines
• Greeting clients and vendors
• Supporting conformance with company policies, procedures and ISO-certified Integrated Management System
• Prepare documents in MS Word, Excel, Powerpoint, One Note, and other programs
• Prepare, edit, and format documents including correspondence, reports, proposals, drafts, memos, office address book and emails
• Processes expense reports, invoices and orders
• Schedule and coordinate meetings, appointments, internal and external events and travel arrangements.
• Creating attractive graphics, maps and figures to include proposals, technical reports, meeting notes and presentations
• Handle administrative requests and queries from leadership, project managers and engineers.