Executive Assistant

Position: Executive Assistant (Contract)
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Job Description:

Airbus Commercial Aircraft is looking for an Executive Assistant (Contract) to support our LATAM & Caribbean Operations Team based in Miami, FL.

As an Executive Assistant to the HO Latin America and Caribbean Region, you will serve as a high-level strategic partner and "helicopter view" collaborator. This role is designed for a curious, creative professional capable of balancing operational topics with top-management strategy. You will manage complex logistics and sensitive communications while anticipating executive needs, ensuring the President remains focused on mission-critical decision-making.

This role offers a unique insight into top-management decision-making and company strategy, expanding your professional network for future leadership or expert paths within Airbus.

Your Working Environment:

In Miami you'll find the Airbus Latin America headquarters. A team of personnel providing sales, marketing, contracts, customer support and communications for the region's commercial aircraft, helicopters and space & defense divisions.

Your Challenges:

* Executive Support & Strategic Partnership (30%):
Support the manager in daily business including, confidential, and strategic topics. Study, filter, and prioritize working files, providing recommendations and following up on local implementation of decisions.

* Logistics, Travel & Financial Administration (30%):
Manage end-to-end travel logistics and credit card reconciliation. Ensure strict adherence to corporate compliance and Gifts & Hospitality protocols. Oversee office procurement and facility-related work orders.

* Event & Project Oversight (20%):
Lead the planning and execution of industry, customer, and staff events. Identify customer value, business needs, and improvement opportunities while supporting the N-1 management team on specific action plans.

* Stakeholder Coordination & Influence (20%):
Liaising with relevant stakeholders on various topics/events and/or ensuring deliverables reports/deadlines.

Your Boarding Pass:

Required:

* Must be currently local to the Miami Metro area

* Ability to work in the US without current, or future, need of visa sponsorship/work authorization

* Education:

High School diploma required.

* Minimum 4 years of international travel arrangements, event management, and document drafting.

* Minimum 4 years of data visualization & presentations (C-suite level charts/slide decks).

* Minimum 4 years of proven office management or executive assistant experience within a complex matrix organization.

* Excellent verbal and written communication in English and Spanish (Required).

* Analytical & Digital:
Proficient in Google Suite and MS Office.

* Efficiency:
Extremely organized, resourceful, and able to prioritize work in a fast-paced environment.

* Interpersonal:
High degree of diplomacy and tact; ability to interact with varied personalities in a multicultural environment.

* Autonomy:
Strong decision-making skills and problem-solving agility in uncertain environments.

Preferred:

* Portuguese or French language fluency.

Physical Requirements:

* Presence: 100% Onsite (Miami).

* Travel:
Ability to travel independently and at short notice (approx. 25%).

* Capability:
Vision/Hearing/Speaking for full-day (8-hour) communication and computer use.

* Lifting/Carrying documents or equipment up to 30lbs/14kgs.

* Mobility to navigate office and production areas, including sitting, standing, and squatting.

* PPE:
Steel-toed shoes and eye/hearing protection required for shop floor visits.

Ability to work in the US without current, or future, need of visa sponsorship/work authorization is required for this position.

This position is a temporary (contract) position with no specific time period but could be extended or shortened as needed. Contractors are employed by a 3rd party vendor and placed on assignment to Airbus in America.

Take your career to a new level and apply online now!

A full job description will be provided to candidates who progress to the interview stage or any candidate upon request.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth.

Company:

Airbus Americas, Inc.

Employment Type:

Agency / Temporary

Experience Level:

Professional

Remote Type:

On-site

Job Family:

Administration / Documentation

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- Job Posting End Date: 03.27.2026

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- Airbus provides equal opportunities to all individuals seeking assignment with Airbus without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age,…