Executive Assistant to CEO

Overview

Location: Miami, FL (in-person required)

Type: Full-time, with flexible hours including some nights and weekends

Compensation: $80,000-$120,000 base + $10,000-$30,000 performance bonus + paid vacation + health benefits

About

Telora is a new kind of university for ambitious programmers. We help them find promising startup ideas, get their first customers, and provide the money they need to go all-in with no distractions.

We're not an accelerator or a VC. They invest more money, less time, and come later in the life of a startup. We help start the kind of startups they’d be lucky to fund.

This is a special time to be a founder. Previously, if you wanted to do something ambitious, you’d have to get a job. Now, all you need is the courage to try.

Telora was started by Eliam, Angie, and Kris. We run year-round in Miami with fellowships starting in January and June.

We are hiring our first employee to help manage the CEO’s time, travel, and events. You will work with the CEO every day and be directly involved in key decisions.

This is the perfect role for you if you love startups and have experience helping busy leaders at a fast-paced company with a high bar for talent. You can handle a packed calendar with frequent travel and lots of details without dropping the ball. You have good judgment, are tech savvy, stay calm, and can be trusted with sensitive information.

We value competence and speed of learning over years of experience - especially if you can program. This role will inevitably change over time. As the company grows, you can either stay in this role or take on increasingly senior levels of responsibility.

If your work is a top priority at this stage in your life, you love startups and technology, and you can be in person at our office Monday through Thursday with flexible hours, we are excited to meet you.

Time management

• Maximize productivity by measuring how time is used and implementing scheduling improvements. Helps manage my personal time and removes low-value commitments.
• Own end-to-end scheduling for dozens of meetings per week in 15-minute increments. Use technology to create agendas, pre-reads, locations, attendee coordination, reminders, and follow-up tracking. Manage time zones, buffers, travel blocks, and last-minute changes with zero dropped details.
• Provide direct administrative support, including management of housekeeping, contractors, and groundskeeping staff; ordering, shipping, and returning items; managing budgets and expenses; supporting hiring and recruiting; and other tasks as necessary.
• Plan and manage door-to-door travel: flights, seats, hotels, ground transportation, itineraries, restaurant planning, and meeting logistics while traveling. Anticipate failure modes (delays, cancellations, overbooking), actively monitor progress, and maintain backup options.
• Keep all itineraries and confirmations organized and accessible.

Event operations

• Organize dinners and startup events both locally and during travel. May sometimes require domestic travel for 2-3 days.
• Responsible for total budget, vendor sourcing, timelines, run-of-show, guest communications, staffing, and day-of execution. Builds repeatable playbooks: checklists, templates, budgets, vendor bench, and postmortems.

What success looks like after one week of training and 30 days on the job.

• Happiness:
  We are excited to work together and look forward to seeing each other every day. This is your dream job.
• Productivity: >80% of CEO time spent on high value goals. Work and personal calendars run smoothly. Proactively review and improve CEO productivity. Implement technology to automate repetitive tasks.
• Travel:
  Complete itineraries, good defaults, active monitoring, and rapid recovery from disruptions.
• Events:
  Guests and hosts have a great experience, reliable vendors, and a documented operating system.

Experience:

• 2+ years in a high-tempo chief of staff, events operations, hospitality operations, executive assistant, or similar role at an organization with a high bar for quality. You know what excellence looks like. Ideal if you’ve worked at a startup.
• Proven track record handling heavy…