Executive Assistant

Executive Assistant page is loaded## Executive Assistant locations:
Miami - 200 S Biscayne Blvdtime type:
Full time posted on:
Posted Todaytime left to apply:
End Date:
March 31, 2026 (30+ days left to apply) job requisition :
R0015919

Howden is a global insurance group with employee ownership at its heart. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 23,000 employees spanning over 56 countries.

People join Howden for many different reasons, but they stay for the same one: our culture. It’s what sets us apart, and the reason our employees have been turning down headhunters for years. Whatever your priorities – work / life balance, career progression, sustainability, volunteering – you’ll find like-minded people driving change at Howden.
** Role:
Executive Assistant
***
* Location:

On-site in Miami, Florida
** Howden is a collective – a group of talented and passionate people all around the world. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mind-set, and our strength lies in our ability to collaborate as a powerful international team comprised of 20,000 employees spanning over 100 countries.

Our people are our biggest asset as well as our largest shareholder group and are everything that makes us unique; our inclusive culture, the quality service we offer our clients, and our continued growth, all come from our people-first approach. There’s no such thing as individual success. We all need to play our part, contributing our skills and experience to make a true difference.

That’s Howden.

We have always been employee-owned and driven by entrepreneurial spirit. Right from the beginning, we've focused on employing talented individuals and empowering them to make a real difference to the company, whilst building successful and fulfilling careers at the same time. Simply put, we hire talented specialists and give them what they need to make a difference for clients.

Always have, always will.

People join Howden for many different reasons, but they stay for the same one: our culture. It’s what sets us apart, and the reason our employees have been turning down disappointed head- hunters for years. Whatever your priorities – work/life balance, career progression, sustainability, volunteering – you’ll find like-minded people driving change  are seeking an experienced full-time Executive Assistant onside in Miami, FL.

The ideal candidate will play a key role in managing expense reporting through SAP Concur, ensuring accuracy and compliance with company policies. Strong communication skills are essential, as you will interact with employees and vendors to resolve inquiries and discrepancies. In addition to expense management, you will provide flexible support for ad-hoc administrative tasks, contributing to the smooth operation of the team.
* Provide high-level executive support to two vertical leaders, managing complex calendars, coordinating cross functional priorities, and ensuring seamless operational flow across both business units.
* Manage and process expense reports accurately and efficiently using SAP Concur, ensuring compliance with company policies and timelines.
* Serve as the primary point of contact for expense-related inquiries, providing clear guidance and support to employees.
* Coordinate meetings both in-office and externally, ensuring smooth logistics and follow-up.
* Communicate effectively across teams and with vendors to resolve discrepancies and ensure smooth financial operations.
* Handle ad-hoc administrative requests with flexibility and a proactive approach, supporting various departments as needed.
* Maintain organized records of expense submissions and approvals for audit and reporting purposes.
* Demonstrate strong attention to detail and problem-solving skills to identify and correct errors in expense reporting.
* Prepare documents and presentations using Word, Excel, and PowerPoint.
* Apply AI knowledge to streamline workflows and enhance productivity.
* 5+ years of experience as…