Office Administrator

Le Basque is a luxury special events production company known for seamless execution, discretion, and highly personalized client experiences. Our office operates with the same precision as our events. We are seeking a polished, highly organized professional to serve as the first point of contact for luxury clients while managing day-to-day office coordination and simple financial administration. This role is central to maintaining the structure and professionalism behind our creative work.

This position is fully in-person and 9am-5pm work days. Remote work is not available for this position. Qualified candidates must have permission to work in the United States.

This is a full-time, on-site Office and Client Services Administrator role located in Miami, FL.

• Answer incoming calls from prospective and existing clients with warmth and professionalism
• Respond to general inquiries and route messages appropriately
• Maintain records of client communications and ensure timely follow-up
• Prepare and issue client invoices
• Track deposits and receivables
• Process vendor payments and office expenses
• Prepare weekly and monthly sales summaries (reporting only; accountant handles P&L)
• Assist with sales tax documentation and insurance audits as needed

• Maintain organized filing systems (digital and physical)
• Manage calendars and schedule meetings
• Oversee office supplies and vendor accounts
• Assist leadership with administrative support as required
• Assist approximately 15-20 employees with office needs

• Minimum 3 years experience in office management or administrative roles
• Ability to commute (M-F) to our Miami office
• Strong professional phone presence and written communication skills
• Experience with invoicing and accounts receivable
• Comfortable preparing basic financial summaries
• Proficiency with Mac systems and Microsoft Office (Excel required)
• Highly organized and detail-oriented
• Discreet and capable of handling sensitive information
• Bilingual (English/Spanish) strongly preferred. Professional English required.
• $50,000–$55,000 based on experience
• Paid time off
• Health, dental, and vision insurance available as opt-in

The ideal candidate is calm under pressure, polished in communication, and takes pride in maintaining order and structure. This is a client-facing administrative role with financial coordination responsibilities — not a bookkeeping or accounting position.