Executive Assistant

The Executive Assistant to the Founder and CEO, is a critical partner in the Executive Office, ensuring that the CEO’s focus is directed toward the highest-value priorities of the business. This role requires a proactive, forward-looking individual who not only manages logistics but also synthesizes information from a variety of inputs—email, internal communications, meetings, and external correspondence—into clear, prioritized, and actionable next steps.

The ideal candidate is exceptionally organized, intellectually curious, and adept at filtering and contextualizing competing demands in alignment with company priorities and values. They anticipate needs before they arise and take deep ownership of outcomes — bringing an exceptional work ethic, stamina, and follow-through to the role. Especially during periods of intensity, they remain steady and solutions-oriented, meeting challenges with grit and heart.

They streamline decision-making by distilling complex information into focused action lists and ensure that the CEO’s time and attention are consistently directed toward the highest-leverage priorities.

In addition to managing complex scheduling and travel, the Executive Assistant serves as a trusted thought partner—curating information, providing context, and flagging what matters most. They build strong relationships across teams and with external stakeholders, maintain utmost discretion and integrity, and contribute to special projects and events that advance company goals.

Success in this role requires not only operational excellence but also judgment, business acumen, and the ability to think several steps ahead, ensuring seamless execution and clarity in a fast-moving environment.

• Calendar and Scheduling Management:
  Own and optimize the CEO’s calendar by not only coordinating professional and personal appointments but also strategically aligning scheduling decisions with business priorities. Prepare agendas, ensure timely follow-ups, and proactively flag potential conflicts or time allocation concerns to protect focus on what matters most.
• Travel and Itinerary Coordination:
  Plan and manage complex domestic and international travel, ensuring itineraries are efficient, well-prepared, and aligned with business objectives. Anticipate needs, manage last-minute changes, and provide real-time logistical support, including traveling as required with the CEO to ensure seamless execution.
• Communication and Email Management:
  Act as the first line of triage for the CEO’s inbox and other communication channels—distilling and synthesizing high volumes of input into clear, prioritized action items. Draft thoughtful responses, maintain relationships with key contacts, and ensure the CEO is consistently focused on the most critical messages.
• Proactive Problem Solving:
  Identify potential challenges before they arise and take initiative to resolve them independently or with minimal input. Continuously scan for inefficiencies or obstacles, propose solutions, and remove friction so the CEO can stay focused on strategy and leadership.
• Project and Document Management:
  Assist in managing projects by distilling key updates from Slack, email and meetings into concise daily briefings, delivered in a manner best suited for asynchronous consumption. Prepare reports and presentations that highlight essential insights, ensure deliverables remain on track, and maintain organized, confidential access to both digital and physical documents.
• Expense and Budget Oversight:
  Prepare and track monthly expense reports for business and personal accounts, ensuring accuracy and timeliness. Proactively monitor budgets, flag anomalies, and handle reimbursements or household finances with discretion and reliability.
• Stakeholder and Relationship Management:
  Acting as a liaison between the CEO and various internal and external stakeholders, interfacing with colleagues, clients, vendors, and household staff to coordinate calendars, meeting agendas, travel arrangements, and more.
• Event Planning and Coordination:
  Organizing corporate and personal events, such as meetings, team retreats, or personal appointments and…