Executive Assistant II

We are seeking a highly organized, proactive Executive Assistant II & Office Operations Manager to join our Miami office. This role provides high level executive support while also owning day-to-day office operations. This position serves as a key onsite presence for both leadership and employees and plays a critical role in keeping people, schedules, and operations running smoothly.

This is an ideal opportunity for someone who thrives in a fast paced environment, anticipates needs before they arise, and takes pride in creating a professional, welcoming, and efficient workplace.

• Provide high-level administrative support to senior executives (calendar management, meeting coordination, travel support, follow-ups)
• Prepare meeting materials, agendas, and notes; track action items
• Anticipate executive needs and manage shifting priorities with discretion
• Partner closely with other Executive Assistants to ensure seamless coverage

• Serve as the primary onsite point of contact for our Miami office
• Ensure the office operates smoothly, professionally, and efficiently on a daily basis
• Manage office supplies, vendors, facilities, and building coordination
• Coordinate in-office meetings, leadership visits, and team events

• Create a welcoming, organized, and high-functioning office environment
• Identify opportunities to improve systems, processes, and workflows

• 3+ years of experience as an Executive Assistant, Office Manager, or similar role
• Experience supporting senior leaders in a fast-paced, dynamic environment
• Strong organizational skills with exceptional attention to detail
• Excellent communication skills and high emotional intelligence
• Professional, discreet, and trustworthy with the ability to handle sensitive information
• Proficiency with Google Workspace, Slack, Zoom, Docusign, and calendar tools
• Ability to work onsite full-time in our Miami office

• Salary Range: $75,
• Benefits:
  Competitive benefits and opportunities for professional growth