Administrative Secretary

Position Details

Requisition No: 870356
Agency:
Department of Education

Working Title:

ADMINISTRATIVE SECRETARY
- Pay Plan:
Career Service
Position Number:
Salary: $2,896.67 Monthly
Posting Closing Date: 03/03/2026

Location:

AREA 6, MIAMI UNIT 23C

• Three years of secretarial or clerical work experience; or possession of a Certified Professional Secretary Certificate.
• College education from an accredited institution may substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience.
• Vocational/technical training in an area of secretarial science or office/business studies may substitute at the rate of 720 classroom hours for each year of the required work experience.
• A high school diploma or its equivalent may substitute for one year of the required work experience.

• Maintain productivity under tight time frames, balance multiple and competing priorities, and demonstrate a goal‑directed performance even under stressful conditions.
• Interact courteously with others and maintain consideration of the workload concerns of others to prevent negative impacts on productivity and morale.
• Attend regularly; attendance is an essential function of the position.
• Provide administrative support and technical assistance to a Vocational Rehabilitation (VR) unit and its customers.
• Assist the VR Supervisor with tracking and monitoring unit attendance and leave.
• Assist the VR Supervisor in organizing, coordinating and prioritizing unit activities.
• Assist the VR Supervisor in the preparation of confidential personnel actions.
• Receive, track and submit monthly reports as assigned.
• Process and track monthly travel and submit to Area Office.
• Conduct inventory and order supplies for the unit.
• Prepare and sign routine correspondence.
• Answer phones and file documents.
• Review closed files to ensure proper file order.
• Track transferred cases.
• Review, audit and process authorizations for payment or cancellation.
• Work directly with customers to obtain and verify referral information.
• Verify customers’ employment status.
• Schedule and notify customers of appointments.
• Mentor support staff and conduct training both in the unit and/or outside the unit when requested.
• Participate in teams or committees as assigned.

• State of Florida Retirement – 3% employee contribution required.
• 10 paid holidays annually.
• Employee‑service‑hours: up to 5 years earn 8.667 hours per month; 5‑10 years earn 10.833 hours per month; over 10 years earn 13 hours per month.
• Career Service employees earn 8.667 hours of sick leave credits per month.
• Health insurance for individual or family coverage – State pays 80% of premium.
• Life insurance – State pays premium for $25,000 basic term life insurance for full‑time employees.
• Additional supplemental insurances available such as dental, vision, etc.
• Tax‑deferred medical and child‑care reimbursement accounts available.
• Tax‑deferred savings program available through payroll deduction.

Your application must include the requisition r, 870356, on each page of your resume if you submit a resume. The State of Florida benefits information can be found at

Background screening requirement: The Florida Department of Education requires level 2 employment screening for all applicants, as authorized by Chapter 435, Florida Statutes. Applicants will receive a consent form and affidavit during the interview process.

Equal Opportunity

Employer:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Veterans’ Preference: Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment and are encouraged to apply. Documentation supporting preferred status must be submitted with the application by the close of the vacancy announcement.

Reasonable accommodation: Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the hiring authority or the People First Service Center (1‑877‑562‑7287) in advance to allow sufficient time to provide the accommodation.

Drug‑free workplace: All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., the Florida Drug‑Free Workplace Act.

Information contained in responses to qualifying questions concerning education, experience, knowledge, skills, and/or abilities must also be disclosed on the State of Florida Employment Application.