Professional - Office Coordinator

Job Description

Job#: 3021988

Office Coordinator – 100% on‑site in Miami, FL. The client approximates the project may last up to 12+ months. Pay Rate: $17–20.40/hr (paid weekly on W2).

The Office Coordinator supports daily office operations, ensuring an organized, efficient, and welcoming work environment. This role interfaces with HR, IT, building management, vendors, and internal teams to maintain office functionality and support staff needs.

• Manage office supplies, mail, deliveries, and general administrative requests.
• Coordinate building maintenance (AC, lighting, plumbing) and oversee office cleanliness, safety, and equipment functionality.
• Handle access cards, parking validations, vendor relations, and invoice processing.
• Support HR with onboarding/offboarding, team activities, workstation setup, and office policy updates.
• Maintain conference room calendars, assist with meeting needs (including meal ordering), and support departments with equipment orders or returns.
• Serve as liaison with building management and Workplace Services for upgrades, safety compliance, and office changes.
• Assist IT with installation and coordination of office equipment (phones, copiers, etc.).
• Provide visitor support, maintain office organization, manage petty cash, and resolve office-related issues proactively.

• High School Diploma or GED.
• 3+ years of administrative or clerical experience.
• Proficiency in MS Office (Word, Outlook, Excel, PowerPoint).
• Familiarity with both Mac and PC.
• Fluency in English and Spanish.

• Associate’s degree.
• Experience in hospitality or international settings.
• Additional language skills.
• Experience working in multicultural environments.

• Strong organizational and time‑management skills.
• Excellent communication (written and verbal).
• Service‑oriented and hospitable.
• Project and event coordination experience.
• Collaborative, proactive, and detail‑oriented.
• Able to manage multiple tasks simultaneously.
• High professionalism and discretion.
• Creative problem solver with continuous improvement mindset.

• Health, Dental, Vision, Life Insurance, Short Term Disability, Hospitalization Coverage.
• Direct Deposit, Weekly Pay Periods, Training and Development Programs.
• 401(k), Referral Program.

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law.

Apex will consider qualified applicants with criminal histories in a manner consistent with applicable law. If you require an accommodation in using our website, please contact our Employee Services Department at [email protected] or 844‑463‑6178.