Administrative Assistant

Essential Functions

• Provide project administrative assistance as required, including: coordinating and preparing department and project budgets based on input from department management. Coordinating all document repositories regarding projects and other internal documents. Developing project briefs and presentations as may be required.
• Responsible for calendar and meeting coordination for 2 VPs and direct reports (upon request).
• Responsible for all logistics and coordination related to department/group meetings. These meetings may involve participants from multiple departments and Carnival Operating Companies and would include negotiating hotel facility meeting rooms, catering, guest rooms, audio/video, Wi-Fi, etc.
• Manage and coordinate all travel itineraries and arrangements for the department.
• Department liaison to current and potential vendors and service providers.
• Manage the department’s service payments, including but not limited to phone services, operational services, etc. Manage invoice payments and tracking for all department expenditures which includes use of MS Excel spreadsheets for recording and tracking. Complete T&E statements for department and other reimbursement forms for approval.
• Act as the department coordinator for Document Retention and Management, according to the company’s policies.
• Coordinate all time and attendance related functions for the department, which includes using Kronos.
• Prepare PowerPoint presentations as instructed by the Vice President, Risk Advisory & Assurance Services or other management for the department as may be needed.

• Associate’s degree.
• Senior level administrative support with 5-7 years of demonstrated accomplishments.
• Proficient in Microsoft Office Products (Outlook, Word, PowerPoint, Excel, Visio).

• The role fits into the organization by providing essential support to the RAAS team, ensuring efficient operations and communication.
• The role requires solving scheduling conflicts, handling urgent requests, and managing multiple tasks simultaneously.
• The role has a significant impact on the efficiency and effectiveness of the RAAS team, contributing to the overall success of the organization.
• The role requires strong organizational and communication skills, with the ability to manage tasks independently and support the RAAS team.

Must be able to remain in a stationary position at a desk and/or computer for extended periods of time.

None or very little travel likely.

Work beyond normal business hours or on weekends may be required occasionally to support business needs, projects, or operations.

This position is classified as “in-office.” As an in-office role, it requires employees to work from a designated Carnival office in South Florida Tuesday through Thursday each week. Employees may work from their homes on Mondays and Fridays. Candidates must be located in (or willing to relocate to) the Miami/Ft. Lauderdale area.

Offers to selected candidates will be made on a fair and equitable basis, taking into account specific job-related skills and experience.

Carnival Corporation & plc is the world’s largest leisure travel company, our mission to deliver unforgettable happiness to our guest through our diverse portfolio of leading cruise brands and island destinations, including Carnival Cruise Line, Holland America Line, Princess Cruises, and Seabourn in North America and Australia; P&O Cruises and Cunard Line in the United Kingdom; AIDA in Germany;
Costa Cruises in Southern Europe.

Join us and embark on a career that offers not only the chance to grow professionally but also the opportunity to be part of a global community that makes a difference.

In addition to other duties/functions, this position requires full commitment and support for promoting ethical and compliant culture. More specifically, this position requires integrity, honesty, and respectful treatment of others, as well as a willingness to speak up when they see misconduct or have concerns.

Carnival Corporation & plc and Carnival Cruise Line is an equal employment opportunity/affirmative action employer. In this…