SP&D Project Coordinator

Overview

This role provides proactive daily administrative support to the VP, GM RCL & Asia and to the Store Plan & Design (SPD) team by handling crucial administrative tasks to contribute to the overall successful day to day operations of the office.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Administrative Support:

• Organizes Microsoft Outlook calendars by actively responding to meeting requests, coordinating with other Assistants
• Organizes, prioritizes, and summarizes incoming materials, special requests and meetings
• Coordinates logistics for a variety of meetings, including arranging catering, securing space, and communicating with attendees
• Coordinates domestic and international travel coordination including air and ground transportation, hotel reservations, security, visas and other travel documentation
• Processes expense reports and reviews/approves others expense reports with strong knowledge of T&E policies to ensure compliance

SP&D Support:

• Supports Store Planning & Design with administrative support. Creating PO’s, submitting POs for payment in Concur, saving the financial information on correct Team folder
• Adding all financial back up of CAPEX projects in Smartsheet to keep track of budget.
• New vendor set-up
• Generate Boarding requests, cabin requests for the team when needed for projects and ship visits
• Submit, process, and archive Yard documentation
• Ensure all SP&D Teams folders are updated with relevant and current project information

Education and Experience:

• 4
  -6 Years of Experience
• Associate's Degree Required

Knowledge, Skills & Abilities:

• Prior Administrative experience
• Heavy calendar management experience. Experience booking domestic and international travel
• Advanced in Microsoft Outlook, Word, Excel, and Power Point
• Handles highly confidential and/or sensitive matters with discretion and tact, observing and honoring confidentiality when appropriate
• Strong interpersonal communication skills, communicate effectively by actively listening, checking for understanding, adjusting communication content and style to meet diverse stakeholders, and providing timely, helpful information to others
• Outstanding communication skills (written and oral)
• Ability to create reports, write policies & procedures, and draft correspondence
• Master problem solver who has an exceptional ability to prioritize assignments with competing deadlines and follow-through to completion with minimal supervision, as well as the ability to change directions at a moment's notice
• Express a “can do” attitude with the mentality that no task is too big or too small. Cares about executing with excellence and takes ownership of outcome of work
• Strong sense of urgency and show grace under pressure
• Administrative professional who is positive and proactive, and who demonstrates passion and enthusiasm

Travel Requirements:

Less than 10% of time

Other:Position Type/Expected Hours of Work Some flexibility in hours is permitted, employee must be available during the “core” work hours of 8:00 a.m. to 5:00 p.m. Monday – Friday and must work 30 hours each week to maintain full-time status. Occasional evening and weekend work may be required as job duties demand.

Physical Demands:Office environment with frequent sitting, walking and standing, occasional climbing, stooping, kneeling, crouching and balancing. Frequent use of eye, hand and finger coordination enabling use of office machinery. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds. Oral and auditory enabling interpersonal communication as well as communication automated devise such as the telephone.

At Starboard Group and Onboard Media curating a vibrant world can only be accomplished by vibrant and diverse teams. We are committed to nurturing a workplace where you can feel safe to show up authentically and thrive while being uniquely you. Our North Star guides us to deliver equal employment opportunities for all individuals and to providing employees with an equitable work environment free of discrimination and harassment.

We also aim to extend this commitment to the partners we work with and…