Project Travel Coordinator

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Job Description
Job: Project Travel Coordinator
Location: Miami, FL
Job Type: Contract
Referral Bonus: +/-$2000

Role:
The Project Coordinator – Travel is responsible for planning and managing domestic and international travel arrangements for employees, executives, and vendors supporting a large-scale development initiative.

This role ensures travel is cost-effective, compliant with company policies, and executed seamlessly from booking through post-travel reconciliation. The ideal candidate is highly organized, detail-oriented, bilingual (English/Spanish), and thrives in a fast-paced, high-visibility environment.

Responsibilities:

• Coordinate domestic and international travel, including flights, hotels, and ground transportation.
• Serve as the primary point of contact for travelers regarding itineraries, schedule changes, and travel-related issues.
• Ensure all travel arrangements comply with company policies, approval processes, and budget guidelines.
• Manage travel documentation including itineraries, confirmations, passports, and visas.
• Handle travel disruptions, cancellations, and urgent changes efficiently and professionally.
• Maintain accurate travel records, reporting, and expense documentation (including vendor expenses when applicable).
• Collaborate closely with internal teams, executive assistants, vendors, and travel agencies.
• Support group travel logistics, meetings, and special events as required.
• Stay current on travel regulations, safety advisories, and company travel policies.

Required Qualifications:

• High school diploma or equivalent required;
  Associate’s or Bachelor’s degree preferred.
• 2+ years of experience in travel coordination, administrative support, or related role.
• Experience with travel management systems, booking platforms, and expense tracking tools.
• Bilingual (English/Spanish) required.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to manage multiple travelers and shifting priorities simultaneously.
• Strong problem-solving mindset, especially during travel disruptions.
• Proficiency in Microsoft Outlook, Excel, and standard productivity tools.
• Ability to work independently and collaboratively in a fast-paced environment.

Preferred Experience:

• Experience supporting executive-level travel.
• Experience coordinating large group travel or project-based travel needs.
• Familiarity with vendor management and cost tracking processes.

Equal Employment Opportunity Statement
Gravity IT Resources is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other legally protected characteristic. All employment decisions are based on qualifications, merit, and business needs.