Executive Assistant

Description

Robert Half is seeking a highly organized and proactive Bilingual Executive Assistant (Spanish/English) to provide direct support to senior leadership in a fast-paced professional environment. This role requires discretion, strong judgment, and the ability to anticipate needs while managing multiple priorities and confidential matters.

Responsibilities

+ Manage complex executive calendars, including coordinating internal and external meetings across multiple departments, prioritizing scheduling conflicts, and ensuring leadership time is allocated efficiently

+ Screen and respond to calls, emails, and correspondence in both English and Spanish, drafting professional communications on behalf of leadership while exercising sound judgment

+ Prepare detailed reports, presentations, and executive-level documents by gathering information from multiple stakeholders and ensuring accuracy and professionalism

+ Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries, while tracking and submitting expense reports

+ Organize meetings by preparing agendas, compiling supporting documentation, recording notes, and following up on action items to ensure timely completion

+ Serve as liaison between executives, clients, vendors, and internal teams, facilitating communication and resolving administrative issues independently when appropriate

+ Maintain confidential files and sensitive company information while ensuring proper documentation and secure record management practices

+ Track ongoing projects, deadlines, and deliverables across departments, proactively reminding leadership of upcoming commitments and priorities

+ Assist with planning company events, leadership meetings, and special projects requiring coordination across multiple departments

Requirements

+ Fluent in Spanish and English (required)

+ Previous Executive Assistant or high-level administrative support experience

+ Strong organizational and time-management skills

+ Excellent written and verbal communication

+ High level of discretion and professionalism

+ Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

+ Ability to prioritize and manage competing deadlines

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ()  and Privacy Notice () .