Executive Assistant

This role supports a high-level executive in a fast-moving, demanding environment and requires absolute discretion, adaptability, and strong interpersonal skills. The ideal candidate is polished, organized, and comfortable juggling shifting priorities while working closely with a dynamic leadership style.

Spanish language skills are a plus, but not mandatory.

The Executive Assistant will act as a strategic partner to the executive, providing high-level administrative, operational, and logistical support. This individual will manage complex scheduling, communication flow, and coordination across professional and select personal matters to ensure smooth daily operations and long-term efficiency.

Success in this role requires excellent judgment, thick skin, strong multitasking ability, and confidence interacting with a wide range of personalities—both internally and externally.

• Oversee and maintain a highly active calendar, balancing business meetings, travel, personal commitments, and shifting priorities
• Anticipate conflicts and proactively resolve scheduling challenges
• Serve as the main gatekeeper for communications directed to the executive, prioritizing messages and responding or routing as appropriate
• Draft, review, and edit correspondence, presentations, and reports with a high level of accuracy and professionalism
• Organize meetings from start to finish, including agendas, materials, follow-ups, and action-item tracking

• Coordinate detailed domestic and international travel arrangements, including flights, lodging, transportation, and documentation
• Manage preferences, budget considerations, and contingency planning
• Prepare and submit expense reports and invoices in a timely and accurate manner

• Assist with select personal and household-related administrative matters, including:
• Coordination of insurance policies and renewals
• Scheduling and communication with home vendors and service providers
• Managing personal appointments, deadlines, and documentation
• Act as a professional and trusted liaison with personal contacts and vendors

• Conduct research and compile information to support executive decision-making
• Track deadlines, deliverables, and ongoing priorities to ensure nothing slips through the cracks
• Identify opportunities to streamline processes and improve efficiency

• Handle sensitive, proprietary, and personal information with the highest level of discretion
• Exercise independent judgment when representing the executive
• Maintain professionalism and confidentiality in all interactions

• Prior experience supporting senior leadership or C-suite executives
• Exceptional organizational skills and the ability to manage multiple priorities simultaneously
• Strong written and verbal communication skills
• Confident, polished demeanor with excellent interpersonal instincts
• High proficiency in Microsoft Office and related productivity tools
• Resourceful, proactive, and solutions-oriented
• Comfortable working independently while collaborating with internal teams

• Reliable, timely, and detail-driven execution of responsibilities
• Clear, professional communication with stakeholders at all levels
• Consistent discretion and sound judgment
• Ability to anticipate needs and stay several steps ahead
• Continuous effort to improve workflows and efficiencies