Administrative Assistant Ii

Position: ADMINISTRATIVE ASSISTANT II - 79000633
Requisition No: 868686

Agency:
Business and Professional Regulations

Working Title:

ADMINISTRATIVE ASSISTANT II
- Pay Plan:
Career Service

Position Number:

Salary: $1,507.41 Biweekly (inc. CAD)

Posting Closing Date: 02/05/2026

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DIVISION OF ALCOHOLIC BEVERAGES & TOBACCO

Administrative Assistant II

Position Number:

Hiring Salary: $1,507.41 Biweekly (inc. CAD)

* OPEN COMPETITIVE ANNOUNCEMENT
* * Applicants must complete all fields in the Candidate Profile. Work history, hours worked, and formal education are required to qualify for this position. Responses to Qualifying Questions must be verifiable in the Candidate Profile. Resumes and other documentation can be attached to provide additional information.
* Our Organization and Mission:

The Florida Division of Alcoholic Beverages and Tobacco licenses the manufacture, distribution, sale, and service of alcoholic beverage and tobacco products in Florida, including receipt and processing of license applications; collection and auditing of taxes and fees paid by licensees; and enforcement of the laws and regulation of the alcoholic beverage and tobacco industries, pursuant to Chapters 210, 561-565, 567-569, Florida Statutes.

The division's three bureaus - Licensing, Auditing and Enforcement - comprise a team of approximately 325 personnel fulfilling the regulatory obligations of the division throughout the state.

The Work You Will Do:

This is a highly responsible position within the Bureau of Law Enforcement. If you are seeking a challenging and important position, this is a great opportunity. While this position handles the routine administrative duties of an administrative assistant, you will also work directly with law enforcement officers as a processor of criminal and administrative cases. You will also be required to digitally upload license applications taken from the public as needed.

The Bureau's cases and license processing have statutory timelines therefore the ability to organize and triage assignments is mandatory for success.

Your Specific Responsibilities:

This is a Career Service position assigned to the Miami Office Division of Alcoholic Beverages & Tobacco, Bureau of Law Enforcement. Primary duties include:

* Conducts daily administrative functions including copying, faxing, organizing, and maintaining records.

* Performs functions requiring independent decision-making and planning of administrative priorities.

* Prepares reports and correspondence using Microsoft Word & Excel.

* Processes and distributes all mail.

* Receives and assists members of the public in person, by telephone, and e-mail. Responds to questions and receipts payment of fees.

* Records accurate license complaints and tracks and prepares cases insuring a timely and proper disposition

Knowledge, Skills, and Abilities:

* Knowledge of administrative principles and practices.

* Knowledge of office procedures and practices.

* Knowledge of the methods of data collection.

* Knowledge of the principles and techniques of effective communication.

* Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing.

* Prepares correspondence and administrative reports.

* Understands and applies applicable rules, regulations, policies, and procedures.

* Utilizes problem-solving techniques.

* Works independently.

* Plans, organizes and coordinates work assignments.

* Communicates effectively.

* Establishes and maintains effective working relationships with others.

Minimum Requirements:

* Two (2) years of clerical, secretarial, or administrative experience is required.

* One year of experience working with Microsoft Word is required.

* One year of experience working with Microsoft Excel is required.

* Must currently possess and maintain a valid State of Florida Driver's License or if selected, must possess and maintain a valid State of Florida Driver's License by the date of appointment.

* Must pass a law enforcement level 2 background screening.

* Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills, and abilities must also be clearly disclosed on the State of Florida Employment Application.
* Preferred:

* Preference will be given to candidates who possess experience working in a law enforcement agency or confidential environment.

* Preference will be given to candidates with an associate degree or higher.

* Preference will be awarded to bilingual applicants.

The Benefits of Working for the State of Florida:

"Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including:

* State of Florida retirement package: 3% employee contribution required.

* Nine annual paid holidays and one personal holiday

* Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida

* Ability to earn up to 104 hours of paid sick leave annually.

*…