Personal Assistant

Overview

Personal Assistant

Location
:
Miami, FL (In-person – Fan Basis HQ)

Type
:
Full-time

Reports to
: CEO and CPO

About Fan Basis

Fan Basis is a platform that empowers entrepreneurs, experts, and creators to sell, host, and scale digital product/service businesses. The platform offers robust tools for setting up and managing offers, courses, communities, coaching, membership programs, and more—with built-in payment processing and subscription management features. With a growing seller base and key strategic partnerships, Fan Basis is revolutionizing the internet economy.

Role Description

Fan Basis is seeking a hands-on Personal Assistant to support the CEO and CPO with a wide range of daily tasks, errands, logistics, and administrative responsibilities. This role is ideal for someone who is highly organized, resourceful, and comfortable managing both professional and personal support tasks in a fast-paced, in-person environment.

This is not a purely desk-based role — it requires flexibility, responsiveness, and a willingness to handle frequent, varied, and time-sensitive tasks throughout the day.

• Manage day-to-day calendars, scheduling, and reminders for the CEO and CPO
• Handle a high volume of small, time-sensitive tasks and requests throughout the day
• Run errands as needed (office-related, logistical, and administrative)
• Coordinate deliveries, pickups, returns, and on-site logistics
• Assist with personal and professional task management as required
• Track to-do lists, follow-ups, and action items
• Maintain confidentiality and exercise discretion at all times

Travel Management

• Coordinate all aspects of executive travel, including flights, hotels, transportation, and itineraries
• Handle last-minute changes, cancellations, and rebooking
• Prepare and manage travel schedules and logistics in advance

Office Management

• Oversee daily operations of the Miami office
• Manage office supplies, inventory, and vendor coordination
• Ensure the office remains organized, stocked, and operational
• Coordinate with building management and service providers
• Support onboarding logistics and workspace setup for new hires
• Act as the primary point of contact for day-to-day office needs
• Serve as the primary greeter for high-level clients, investors, and external stakeholders

• Someone who enjoys being busy and handling a variety of tasks
• A proactive problem-solver who takes ownership
• A person who thrives in an in-person, fast-moving environment
• Someone flexible and adaptable to changing priorities

• 1+ years of experience in a Personal Assistant, Administrative Assistant, or similar role
• Strong organizational skills and attention to detail
• Ability to multitask and manage frequent interruptions
• Comfortable running errands and handling logistical tasks
• Excellent communication and interpersonal skills
• Reliable, professional, and resourceful

Applicants must be authorized to work in the United States. Fan Basis does not offer visa sponsorship.

• Competitive salary and benefits package
• Gym membership packages
• Paid time off and company-paid holidays
• In-person work environment in Miami, FL
• Team-Building events, company lunches, and swag
• Opportunity to be a part of a fast-growing team of Industry Experts.

Collaborative, in-office environment with regular interaction among leadership and team members. Occasional short trips outside the office for errands or task-related needs. Minimal to no travel required.