Executive Administrative Assistant

Journey with us! Combine your career goals and sense of adventure by joining our exciting team of employees. Royal Caribbean Group is pleased to offer a competitive compensation and benefits package, and excellent career development opportunities, each offering unique ways to explore the world.

Join our team and play a crucial role in supporting our leadership as they shape the future of our talent strategies!

The position is onsite and based in Miami, Florida.

The position is also not eligible for work authorization sponsorship.

Position Summary:

We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive administrative support to three Vice Presidents overseeing HR Operations and HR for our brands. The successful candidate will efficiently manage complex calendars, coordinate initiatives, and facilitate effective communication across teams. This role requires discretion, excellent interpersonal skills, and the ability to manage multiple priorities in a fast-paced environment.

Administrative Support:

• Manage and maintain calendars, schedule meetings, and coordinate appointments.
• Manage procurement and office supplies.
• Maintain confidential files and sensitive information with discretion.

Travel and Expense Management:

• Arrange travel itineraries, accommodations and logistics
• Prepare and reconcile expense reports in accordance with company policies.

Event Planning:

• Support logistics for meetings, workshops HR events.
• Coordinate scheduling and materials needed for events.

Document Management:

• Prepare, review and organize reports, presentations and confidential documents.
• Maintain organized electronic files.

Communication Management:

• Act as a primary point of contact between VPs and internal stakeholders.
• Prepare agendas for meetings, take minutes and follow up on action items.
• Facilitate effective communication across departments.

Qualifications:

• Proven experience as an Executive Assistant or Administrative Assistant supporting senior leadership, preferably in HR or Talent-related functions.
• Ability to handle sensitive and confidential information with discretion.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to handle confidential information with confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Ability to multitask and prioritize in a fast-paced environment.
• Strong interpersonal skills and professionalism.

Preferred Attributes:

• Experience supporting multiple executives simultaneously.
• Knowledge of HR, Talent Acquisition, or Total Rewards terminology and processes.
• Proactive and self-motivated.
• Ability to prioritize tasks and work under pressure.
• Professional demeanor and positive attitude.

We know there's a lot to consider. As you go through the application process, our recruiters will be glad to provide guidance, and more relevant details to answer any additional questions. Thank you again for your interest in Royal Caribbean Group. We'll hope to see you onboard soon!

It is the policy of the Company to ensure equal employment and promotion opportunity to qualified candidates without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, disability, sexual orientation, sexuality, gender identity or expression, marital status, or any other characteristic protected by law. Royal Caribbean Group and each of its subsidiaries prohibit and will not tolerate discrimination or harassment.