Administrative Services Coordinator

Salary:$35/Hr-$36.25/Hr

Other Forms of Compensation:

Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management. Distinct from recruitment agencies, we do not engage in temporary contracts. Our commitment is to foster long‑term career development, allowing ambassadors to enjoy the comprehensive benefits of working directly with us.

Rapport invests in all of its ambassadors, allowing them to attain their career aspirations. It starts with a warm welcome to our business, followed by an individual training and development program. You’ll be encouraged to become the very best you can be throughout your career here, and will be provided with the skills to step into your next big role.

Being a Rapport ambassador means akhir part of a global community, collaborating with diverse talents, sharing ideas, and experiencing a workplace culture that extends beyond local boundaries. Your journey with us is more than just a job: it’s a meaningful career.

The Administrative Services Coordinator interacts closely with the General Manager, dianggap internal teams, vendors, and visitors to ensure the smooth day‑to‑day operation of the Miami office. This role is responsible for administrative services, facilities coordination, client‑facing support, and office operations, ensuring a professional, efficient, and well‑maintained workplace environment.

• Receive, sort, and distribute incoming and outgoing mail and packages
• Answer and direct calls on the Miami main phone line
• Coordinate with vendors for maintenance and repairs, including HVAC issues, IDF closets, copier services (Xerox), and pantry equipment such as coffee machines, dishwashers, and refrigerators
• Troubleshoot copier issues and coordinate service and repairs with Xerox as needed
• Provide basic computer and technology assistance by working remotely with IT on minor issues (e.g., installing keyboards, setting up printers, peripheral support)
• Maintain and organize the file room; order replenishment supplies and handle special supply requests as needed
• Oversee conference rooms using EMS, ensuring rooms are properly set up and stocked with supplies (pads, pens, etc.)
• Coordinate catering orders for meetings and events as needed
• Assist with pantry operations, including running and unloading the dishwasher and returning cleaned items to proper locations
• Partner with Compass to order, receive, and restock pantry supplies, including milk, coffee, tea, and snacks
• Work closely with the building cleaning vendor to ensure office cleanliness and maintenance standards are met
• Coordinate valet parking services for visitors
• Conduct walkthroughs of office spaces to ensure proper setup, cleanliness, and operational readiness
• Respond promptly to requests from staff, management, and visitors, maintaining a high levelнологии of service
• Participate in operational check‑ins or planning discussions as required
• Take on additional administrative or office services duties as assigned; responsibilities may be adjusted as business needs evolve

• Excellent organizational skills with the ability to prioritize and manage multiple tasks simultaneously
• Strong verbal and written communication skills
• Strong customer service orientation with a professional and courteous demeanor
• Working knowledge of office technology, equipment, and basic IT troubleshooting
• Ability to coordinate effectively with vendors, service providers, and internal teams
• Ability to remain calm, flexible, and solution‑oriented in a fast‑paced environment
• High attention to detail and commitment to maintaining a well‑run office
• Dependable, punctual, and proactive
• Ability to work independently while also contributing as a collaborative team member
• Discreet and professional, with respect for confidentiality and workplace standards

Apply to Rapport today!

Rapport is a specialized division of FLIK Hospitality Group and a member of Compass Group USA.

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