Ops Financial Svcs Sp-Acct Ii

OPS FINANCIAL SVCS SUPPORT SP-ACCT II -

Requisition No: 867466
Agency: Department of Transportation
Working Title: OPS FINANCIAL SVCS SUPPORT SP-ACCT II
- Pay Plan: Temp
Position Number:
Salary: $20 per hour
Posting Closing Date: 01/15/2026
Hours per Week: 25 hours (Part‑time)
Location: District Six Financial Services Office, 1000 NW 111th Avenue, Sweetwater, FL 33172

The Work: This position provides administrative and accounting support for the Financial Services Office, including warrant processing, voucher schedule preparation, electronic document conversion, audit support, and general office administration.

Core Responsibilities:

• Maintain internal control requirements for warrant security and ensure accordance with Section 215.422 Florida Statutes.
• Reconcile warrants with payment registers and vendor invoices; process special handling warrants as directed.
• Prepare voucher schedules for permanent record retention and maintain electronic copies.
• Scan, index, and convert payment documents to required electronic formats for storage and retrieval.
• Archive prior year files and maintain record retention documents following procedure.
• Respond to voucher information requests from internal and external auditors, and comply with public information laws.
• Process all standard and electronic mail, including date‑stamping of invoices and other documents.
• Analyze payment documents to determine transaction dates as defined by Section 215.422 F.S.; stage invoices in the unpaid invoice file.
• Reconcile FLAIR payment voucher schedules to pending vendor invoices.
• Identify and generate voucher schedules required for auditing by the Department of Financial Services.
• Secure, transmit, and deposit receipts to the Cashier’s Office using the Receipt Processing System (RPS).
• Research and resolve payment inquiries from vendors and employees, communicating results via email and telephone.
• Answer telephone calls, take messages, and provide general inquiries.
• Assist with scheduling meetings and process office documentation.
• Maintain and organize records, filing systems, and inventory using Department tracking and data management file systems.

Required Knowledge, Skills, and Abilities:

• Knowledge of an accounts payable system and payment processing.
• Knowledge of office procedures and practices.
• High attention to detail.
• Good customer service skills.
• Ability to follow oral and written instructions.
• Ability to research unidentifiable invoices/documents.
• Ability to work in a team environment with shared tasks.
• Ability to work independently and prioritize assignments to meet deadlines.
• Effective oral and written communication skills.

Special Requirements: Applicants must provide a Social Security Number for verification. Male applicants born on or after October 1, 1962, must meet U.S. Selective Service registration requirements as specified.

The Florida Department of Transportation values and supports the employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply. The agency is committed to affirmative action and equal employment opportunity for qualified individuals with disabilities. Reasonable accommodations may be provided upon request. For assistance, contact the Florida Department of Transportation’s Human Resources Office at (850) 414‑5300.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. The State of Florida supports a Drug‑Free workplace, and all employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug‑Free Workplace Act.