Personal Assistant To Chief Brand Officer

Position: Personal Assistant To The Chief Brand Officer
Overview

We are a lifestyle brand! We are on a mission to provide the world with simple, wholesome food and beverage items that fit today's lifestyle, offering an intimate - yet fast and consistent - experience to our customers. We love and take pride in what we do, and we currently offer an exciting opportunity to join a thriving and ever-growing brand in this industry.

ROLE OVERVIEW

As a Personal Assistant, you will play a crucial role in ensuring the smooth and efficient operation of the executive office. You will be responsible for managing the Chief Brand Officer’s (CBO) schedule, creating daily agendas, coordinating logistics, handling stakeholder relations, screening incoming inquiries and managing daily needs of the CBO. The ideal candidate is proactive, detail-oriented, and possesses strong organizational and communication skills.

RESPONSIBILITIES

Calendar Management

• Efficiently manage and coordinate the CBO’s calendar, prioritizing meetings, appointments, and commitments to ensure optimal time utilization.

• Prepare daily agendas along with relevant materials and information.

• Anticipate and handle scheduling conflicts, last-minute changes, and shifting priorities.

Meeting and Communication Support

• Prepare agendas for meetings attended by the CBO and ensure necessary materials are available in advance

• Take meeting minutes, track action items, and follow up on key deliverables when required.

• Screen and prioritize incoming requests, inquiries, and visitors to ensure efficient use of the CBO’s time.

Travel Coordination

• Arrange all travel logistics, including flights, accommodations, ground transportation, ensuring seamless travel logistics that align with the CBO’s preferences.

• Develop detailed itineraries for the business trips.

• Proactively adjust travel plans as needed.

Personal and Administrative Support

• Handle personal arrangements for the CBO, such as reservations, appointments, and errands.

• Coordinate any house-related repairs

• Social media management

• Provide transportation for children when household staff, such as nannies, are unavailable.

• Ensure the CBO’s office remains organized, well-stocked, and running smoothly.

• Manage meal coordination and any personal preferences throughout the day.

• Drive the CBO to meetings and appointments as needed.

• Maintain the highest level of professionalism, discretion, and confidentiality in all tasks.

REQUIREMENTS

• Proven experience as an Executive or Personal Assistant supporting C-suite executives.

• Proficiency in using office software, calendar tools, and other technology platforms to streamline tasks and improve productivity.

• Exceptional organizational and multitasking skills, with the ability to anticipate needs and adapt to changing priorities.

• Experience managing personal tasks for executives, ensuring a seamless blend of business and personal support

• Strong written and verbal communication skills, including professional correspondence and stakeholder interactions.

• Unwavering attention to detail and the ability to handle sensitive information with absolute confidentiality.

• Flexibility to work extended hours and weekends as needed.

• Possession of a valid driver’s license with a clean driving record for occasional errands or transportation needs.

• Ability to travel with the CBO as required, sometimes on short notice.

BENEFITS

• Health & Wellness – Medical, Dental & Vision

• PTO

• Discounted Meals

• 401(k) Plan with Company Match

The general nature and level of work being performed by persons assigned to this job classification are contained in this job description. This job description should not be construed as an exhaustive list of all responsibilities, essential job functions, duties, skills required and other job requirements of personnel in this role. All employees may be required to perform duties outside of their normal responsibilities from time to time as needed.

Management reserves the right to assign or reassign duties and responsibilities to the job at any time.

Pura Vida Miami is proud to be an equal opportunity employer. We are committed to creating a workplace where diversity is celebrated and everyone feels welcome,…