Executive Assistant

Our client, global private wealth organization is seeking a high-performing Executive Assistant. This is a critical, trust-based role supporting a dynamic, high-powered executive in a fast-paced, global environment.

The ideal candidate is proactive, detail-obsessed, and thrives under pressure, with the ability to anticipate needs, act as a true gatekeeper, and operate with a 24/7 executive-support mindset when required. Excellence is the standard, and adaptability is essential.

• Onsite:
  Miami office
• Remote flexibility offered primarily when the executive is traveling
• Hours:
  
  Flexible; must be open to extended hours based on business needs
• Travel: 10–20% (domestic & international)
• Parking:
  Covered parking provided
• Bonus:
  Discretionary
• Benefits:
  Medical, dental, vision, 401(k), and additional benefits starting Day 1

• Own and manage a complex, ever-changing calendar, including scheduling, rescheduling, prioritization, and conflict resolution
• Serve as a trusted gatekeeper and primary liaison between internal/external stakeholders
• Manage inboxes, communications, and follow-ups with exceptional attention to detail
• Coordinate meetings, calls, and video conferences across multiple time zones
• Arrange and manage all travel logistics, including flights, hotels, ground transportation, and detailed itineraries
• Prepare agendas, briefing materials, and meeting notes as needed
• Anticipate executive needs and proactively problem-solve in real time
• Handle confidential and sensitive information with the utmost discretion
• Provide support with light personal tasks as required
• Adapt quickly to shifting priorities in a high-pressure, fast-moving environment

• 3–6 years+ of experience as an Executive Assistant or Personal Assistant
• (Experience supporting C-suite or senior executives strongly preferred)
• Exceptional organizational skills with the ability to manage complex, color-coded calendars
• Highly detail-oriented, proactive, and solutions-driven
• Comfortable supporting a demanding executive with high expectations
• Excellent written and verbal communication skills
• Tech-savvy; strong proficiency in Outlook, Google Workspace, and calendar management tools
• Professional, trustworthy, dependable, and committed to a long-term partnership

• Thrives in a Type A, high-accountability, fast-paced environment
• Able to hit the ground running with minimal hand-holding
• Naturally anticipates needs and stays several steps ahead
• Understands that executive support may extend beyond standard business hours
• Values loyalty, discretion, and trust
• Motivated to grow alongside the executive and organization long-term

Please submit your resume for consideration!

• Mid-Senior level

• Full-time

• Administrative