Executive Assistant

Executive Assistant – UMHC‑SCCC (Nursing)

The University of Miami UHealth Department of UMHC‑SCCC – Nursing is seeking a full-time Executive Assistant in Miami.

• Report to and support top‑level leadership (Assistant VP and above) and their departments with high‑level executive support.
• Act as executive liaison and advise others on the executive's activities and views on policies or issues, using judgment and discretion.
• Manage the executive's calendar and approve/decline meeting requests on behalf of the executive to ensure schedule aligns with upcoming deadlines and priorities. Prioritize meetings, reschedule, or cancel other high‑level meetings as needed.
• Manage executive’s travel arrangements and budget.
• Independently create memos, reports, presentations, project timelines and documents for distribution to members of various departments or to meet on behalf of the executive.
• Ensure the executive is prepared for meetings and/or presentations and is kept abreast of important information prior to any meetings or conference calls.
• Use independent judgment to respond on behalf of the executive, ensuring confidential handling of information, correspondence and communications, including incoming, outgoing and electronic communications.
• Prioritize and manage multiple projects and/or special assignments championed by the executive.
• Plan annual or ad‑hoc special events.
• Train and supervise lower‑level clerical staff as needed.
• Adhere to University and unit‑level policies and procedures and safeguard University assets.

This list of duties and responsibilities is not intended to be all‑inclusive and may be expanded to include other duties or responsibilities as necessary.

Education: Associate’s degree in a relevant field.

Experience: Minimum 5 years of relevant experience.

Knowledge, Skills and Attitudes:

• General knowledge of office procedures and operations.
• Ability to accurately prepare and maintain records, files, reports and correspondence.
• Ability to communicate effectively in both oral and written form.
• Ability to process and handle confidential information with discretion.
• Skill in completing assignments accurately and with attention to detail.
• Proficiency in computer software (e.g., Microsoft Office).

Job Status: Full time

Employee Type: Staff

Pay Grade: H9

Seniority Level: Mid‑Senior level

The University of Miami is an Equal Opportunity Employer – Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.  for additional information.

Competitive salaries and a comprehensive benefits package are offered, including medical, dental, tuition remission and more.