Executive Assistant

Position Title:

Executive Assistant

Location:

Miami, Florida (In-Office)

Reports To:

CEO

Position Type:
Permanent – Full-Time

duPont REGISTRY Group proudly marks four decades as a cornerstone of the luxury automotive market in 2025. Renowned for connecting millions of buyers and sellers worldwide, duPont REGISTRY Group has facilitated billions in automotive transactions while setting the standard for excellence in the industry.

The Executive Assistant will provide high-level administrative and operational support to the CEO and executive leadership, ensuring seamless scheduling, communication, and coordination across the organization. This role will anticipate needs, manage priorities, and facilitate efficient execution of key meetings, travel, and initiatives, enabling leadership to focus on strategic decision-making and business growth.

• Manage the CEO's calendar with a high degree of accuracy and foresight, including scheduling meetings, coordinating with clients, staff, and external partners, and ensuring all required materials are prepared in advance.
• Serve as a primary point of contact and gatekeeper for the CEO, managing information flow, screening inquiries, prioritizing requests, and ensuring timely and appropriate responses.
• Coordinate complex domestic and international travel for the CEO and C-suite (flights, lodging, transportation), prepare detailed itineraries, and troubleshoot issues such as delays, cancellations, or last‑minute changes.
• Book travel, hotel, dining, and event reservations as needed for the CEO and other executives to ensure seamless, high‑touch experiences.
• Support executive communications, including drafting, editing, and formatting correspondence; preparing executive‑ready documents; taking structured, accurate meeting notes; and tracking follow‑up on action items.
• Prepare and organize presentation materials, slide decks, talking points, and meeting briefs for internal and external engagements.
• Coordinate logistics for leadership meetings and other high‑level sessions, including preparing materials, distributing documents, and ensuring smooth meeting execution.
• Maintain organized executive files and records to ensure easy retrieval of documents, contracts, and correspondence.
• Track cross‑department deliverables and ensure timely completion, escalating issues or delays when appropriate.
• Manage expense reports, reimbursement submissions, and credit card reconciliation for the CEO and/or other executives.
• Partner with HR, Finance, Legal, and other departments to support cross‑functional tasks and executive‑level initiatives.
• Assist with planning and execution of leadership offsites, client visits, internal events, and special projects.
• Provide personal administrative support to the CEO and executive leadership (as requested), always upholding discretion and confidentiality.