Senior Executive Assistant

Senior Executive Assistant

Florida International University (FIU) is a Top‑50 public research university with 55,000 students from all 50 states and more than 140 countries. Located in Miami, FIU offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and Mac Arthur Genius Fellows.

As a Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation.

Provides high‑level administrative and operational support to the Vice President of Government, Community, and Corporate Relations. Supports the Government, Community, and Corporate Relations team with scheduling, financial management, meeting preparation, event preparation, and logistical support. Manages complex projects, streamlines processes, and supports confidential matters with discretion.

• Primary liaison for matters directed to the Vice President of Government, Community, and Corporate Relations; exercises independent judgment to assess priorities and determine the most appropriate course of action.
• Manages and maintains the Vice President’s and Senior Associate Vice President’s calendars; prioritizes appointments and ensures alignment with program goals.
• Processes financial expenditures and travel logistics; prepares and submits travel and expense reports; implements financial tracking systems for audit readiness.
• Provides oversight and guidance to staff; designs, implements, and enforces operational policies and procedures in partnership with leadership.
• Collaborates with cross‑functional teams to gather requirements, develop project plans, and ensure effective implementation of new initiatives.
• Coordinates stakeholder meetings, tracks project timelines, and prepares materials to support project success.
• Ensures compliance with personnel policies and procedures; exercises sound judgment in decision‑making.
• Collaborates with marketing and communications on social media management and engagement.
• Performs essential duties during university emergencies; available to report to work as needed.

Bachelor’s degree and four (4) years of office or related experience providing administrative support, or coordinating functions of an office or department; OR eight (8) years of office or related experience providing administrative support, or coordinating functions of an office or department; OR an equivalent combination of relevant education and/or experience.

• Advanced Microsoft Office skills.
• Experience handling the schedule of a senior administrator.
• Experience with logistical support and administrative functions.

Administrative

$65,000 – $70,000

Begin time: 8:30 AM – End time: 5:00 PM

Expanded Background Check

Ability to work flexible hours as needed.

External candidates must submit an online application through the FIU careers portal, including a résumé, cover letter, and required documents in Microsoft Word or PDF format. Internal candidates should log into Employee Self Service (ESS) and apply for this position. All applicants are required to complete the online application, work history, and educational details provided during the process. This posting will close at the specified close date.