Temporary Learning & Development Support Specialist

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and Mac Arthur Genius Fellows.

A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

The Talent Management and Development Department is currently seeking a Temporary Administrative Assistant to join their team of professionals.

The Administrative Assistant will provide vital support to the Talent Management and Development (TMD) team at Florida International University (FIU). This temporary position is ideal for someone who is detail-oriented, highly organized, and passionate about supporting professional learning and development. The assistant will contribute to the success of employee orientation, training session coordination, and system testing, helping ensure a smooth and engaging experience for both learners and university partners.

New Employee Experience (Employee Orientation) Support:

• Draft and send pre- and post-orientation emails to new hires
• Track attendance and follow up with employees who miss required sessions
• Update orientation welcome presentations with attendee names and departments
• Provide on-site support during orientation sessions by posting links, managing slides, and assisting facilitators

Leadership Education Advancement Program (LEAP) Support:

• Draft and send pre- and post-session communications to participants
• Track attendance and follow up with participants as needed
• Update session materials and ensure all resources are prepared in advance
• Coordinate logistics for each session, including catering, room setup, and printed materials
• Provide on-site support during sessions by managing materials, assisting facilitators, and handling logistics

Training Session Support:

• Prepare materials for in-person training events, including handouts and presentations
• Set up the training room before sessions (arranging tables/chairs and placing materials at participant seats)
• Support day‑of logistics to ensure a welcoming and organized learning environment

Administrative & Systems Support:

• Answer and direct phone calls in a professional manner
• Greet visitors and ensure a welcoming experience
• Manage incoming and outgoing correspondence, including mail and email
• Coordinate and schedule meetings, appointments, and maintain calendars
• Prepare meeting agendas and take meeting minutes when needed
• Help coordinate office events, trainings, or meetings
• Monitor and respond to messages in the Talent Management and Development shared inbox
• Use FIU's internal system (Panther Soft) to send performance evaluation forms and assist with other HR-related processes
• Participate in systems testing within Panther Soft alongside the TMD team
• Handle sensitive information with discretion and integrity

High School Diploma or GED and 2 years of experience; OR an equivalent combination of relevant education and/or experience.

• Strong written and verbal communication skills
• Experience with Microsoft Office Suite (especially PowerPoint and Outlook)
• Comfortable learning new systems and following detailed procedures
• Ability to work independently and collaboratively in a professional setting
• Prior experience in HR, learning and development, or higher education is a plus

Temporary

As a temporary employee, you will not be eligible to participate in all employee benefit programs (e.g., paid leave, retirement, or tuition reimbursement).

Under the Patient…