Sr Executive Assistant-President & CEO

Sr Executive Assistant – President & CEO

Provides high‑level support in‑person to the President and Chief Executive Officer, ensuring efficient operations through a wide range of executive, administrative, and office‑management functions. Requires exceptional communication and organizational skills, proven discretion with confidential matters, and the ability to manage complex tasks in a fast‑paced environment. Key responsibilities include project coordination, preparation of content, materials, briefings and presentations, event planning, supervision of executive administrative support staff, and liaison with internal and external stakeholders.

• Provides administrative support including preparation and drafting meeting materials, letters, reports, memoranda, and project presentations that may contain highly sensitive information.
• Receives and screens all visitors and telephone calls for the President and Chief Executive Officer, answers inquiries concerning activities and operations and handles complaints based on knowledge of Hospital Policy.
• Prepares drafts and/or edits correspondence, budgets, financial reports and other written materials based upon President’s notes and/or guidance from the Executive Services Leader.
• Provides support to handle public relations events, correspondence and coordinates physician and public interaction at the direction of the Executive Services Leader and/or the CEO and President.
• Acts as concierge for VIPs, coordinating medical appointments, walking VIPs through the system and ensuring everything runs smoothly.
• Takes calls from PBX operators during night and weekend from physicians and VIPs needing assistance from the President’s Office.
• Collaborates with the Leadership Team and other contacts to gather data, prepare reports and presentations for internal and external meetings and events.
• Prepares agendas and takes minutes at senior staff meetings.
• Demonstrates judgment, discretion, and professionalism in handling sensitive and confidential information.
• Oversees the day‑to‑day operations of the executive services team in the Miami‑Dade regional locations, ensuring staff are on task and providing support for issues and challenges.
• Manages time and attendance for the executive support team to ensure adequate coverage across the Miami‑Dade administrative sites.
• Conduces regular staff huddles and ensures communication across all team members and locations, cascading key organisational messages.
• Supports the Executive Services Leader with performance reviews, gathering feedback from executives and offering coaching to the team as needed.
• Participates in organisational leadership development activities such as Game Changers, TME Need to Knows, Management Forum, Town Hall, Leadership Kickoff, and contributes as an organisational leader.
• Provides board support as needed, including taking minutes and performing the functions of a Board Secretary as directed by the CEO and President and/or the Executive Services Leader.

• Bachelor’s Degree in Healthcare, Business or related field
• 4‑7 years of providing support to executive‑level positions
• Advanced proficiency in Microsoft Word, PowerPoint, Excel, Visio, Canva and Adobe Acrobat

• 2‑3 years of experience supporting a CEO/President level
• Ability to take and transcribe meeting minutes
• Ability to learn new software applications
• Ability to meet strict deadlines
• Ability to perform job duties under stressful conditions
• Ability to work independently
• Able to relate cooperatively and constructively with clients and co‑workers
• Able to work with high‑level executives both inside and outside the organisation
• Able to prioritise and manage multiple projects simultaneously and follow through on issues in a timely manner
• Excellent verbal and written communication skills
• Excellent organisational, customer‑service and interpersonal skills
• Experience in handling confidential information
• Knowledge of accounting skills
• Utilising discretion and independent judgment to develop financial reports

Full‑time. Administrative Services – 1000‑955900. Metropolitan area of Miami‑Fort Lauderdale. Seniority level:
Not applicable.

Employment type:

Full‑time. Job function:
Administrative. Industry: Hospitals and Health Care.