Coordinator of Events - Herbert Wertheim College of Medicine

Coordinator of Events – Herbert Wertheim College of Medicine

The Herbert Wertheim College of Medicine is currently seeking a Coordinator of Events to join our team of professionals.

• Provides administrative and logistical support for graduation ceremonies and events for students, alumni, donors, and faculty. Coordinates reservations, catering orders, audiovisual requests, transportation, and accommodations as directed.
• Helps track event timelines and sends reminders or follow‑ups to ensure tasks are completed on schedule.
• Maintains the photo and document archive by organizing images, newsletters, announcements, and related materials for historical records.
• Tracks event expenses, processes invoices, and submits documentation to the Office of Finance & Administration for review. Assists with budget monitoring to help keep costs within established limits.
• Communicates with faculty, administrators, and students to collect information and relay updates related to event planning.
• Provides administrative support to the Development team for donor and affiliate events, including assistance with materials and logistical coordination.
• Assists the Office of Student Affairs and the Office of Academic Affairs with student and academic program events. Supports coordination with external relations and advancement offices as needed.
• Provides support in coordinating with external vendors such as caterers, event staff, and A/V technicians to confirm event details.
• Helps collect attendee feedback and assists with post‑event reports to support future planning.
• Handles event registration, tracks RSVPs, and maintains guest lists while assisting attendees with questions or requests.
• Helps monitor that events follow university policies, safety guidelines, and professional standards.
• Performs other related duties as assigned or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Bachelor’s degree and two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department.

• Bachelor’s degree in Event Management, Communications, Hospitality, or a related field preferred.
• Strong organizational and time management skills with the ability to multitask effectively.
• Ability to work outside of regular working hours as needed for event execution.

Job Category: Administrative

Advertised Salary: $40,000–$45,000

Work Schedule: Begin time: 8:30 AM;
End time: 5:00 PM

Pre‑Employment Requirements: Criminal Background Check

Prospective Employee:
Create a registered account with a valid e‑mail address to track your application status in My Applications. Attach electronic copies of your resume and cover letter (one attachment preferred). Complete the online application including work history and educational details. This posting will close at 12:00 am of the close date.

Current Employee:
Log into Employee Self Service (ESS) to apply. Attach electronic copies of your resume and cover letter. Complete the online application with required details. This posting will close at 12:00 am of the close date.

Disclosures: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police Department provides information on crime statistics and prevention. For more details, visit the FIU Police website. Additionally, FIU is an equal opportunity employer and complies with all applicable nondiscrimination laws.