Manager of Advancement Operations

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and Mac Arthur Genius Fellows.

A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Manages processes, administrative procedures, and policies to increase efficient and effective operations for the department of budget with the FIU Foundation. Makes high‑level independent decisions regarding operational and financial activities. Supervises work of designated employees.

• Reviews and processes procurement contracts in the Total Contract Management (TCM) system and FIU Foundation. Ensures contracts follow state and/or University guidelines and policies and are in compliance with budget. Manages the daily workflow operations and information for the office, including all aspects of procurement and inventory.
• Serves as liaison and main point of contact for division‑wide asset and moves management including tracking inventory, property transfer and/or surplus. Monitors the division inventory monthly and updates for archival and property control purposes. Serves as the primary liaison for operational questions or issues. Responsible for managing work orders for the division to ensure efficiency, and effective use of division resources.
  
  Purchases and manages inventory of materials and supplies for the common areas of the division, including division office supplies.
• Works with the team to develop the department's annual operating budget. Manages and monitors the department budget. Ensures all expenses comply with University and Foundation policies and guidelines and aligned with the goals of the department. Runs queries and reports in People Soft. Develops and prepares a detailed response to explain any budget variances throughout the year. Conducts research, prepares, and compiles confidential reports as requested.
  
  Analyzes the department's performance and provides recommendations to the Director. Works with the team in ensuring alignment of activities with the department's strategic plan to support the division's goals.
• Works collaboratively with division to ensure all consultants and suppliers have completed their purchasing documentation to become registered vendors to allow them to receive payment from the University.
• Reviews, resolves, and responds to requests for information, data, and services. Manages information to foundation staff regarding budget and operational activities including the appropriateness of expenditures, contract requirements, and changes in policies and procedures for the budget and contract process.
• Recommends operational process improvements/efficiencies; drafts policies and procedures on behalf of the Director for division‑wide implementation.
• Provides high‑level coordination and support to the Finance and Administration department, Information Systems and Operations. Manages the effective and efficient operational and administrative functions of the department.
• Provides administrative support to the Director, including maintaining calendar, schedules, and any other meeting arrangements as needed. Manages and coordinates conferences, seminars, and planning sessions for the Director and the department. Coordinates travel arrangements and expense reimbursements for the Finance, IT, and Operations departments.
• Interacts with various university administrators and staff, and with the university's constituents. Establishes and maintains close liaison with other departments to…