Front Office Administrator

Join to apply for the Front Office Administrator role at Hart Mechanical Contractors Inc.

This range is provided by Hart Mechanical Contractors Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$16.00/hr - $19.00/hr

WHY WORK FOR US

At Hart Mechanical Contractors, our success starts with our people. Since 2009, we’ve built our reputation on integrity, quality workmanship, and long‑term relationships — both with our clients and within our team. We believe that when you invest in good people and treat them right, everything else follows naturally.

Meaningful impact & growth-oriented culture:Since 2009, Hart Mechanical has built long‑term relationships with clients in the South Florida market — with 99% of our projects coming from returning clients.
This shows we’re doing something right—and we want you to be part of it.

Values that guide us every day:Our core values of Collaboration, Confidence, Transparency, Innovation, Sense of Urgency, Professional Integrity, and Team‑player culture aren’t just words on a wall — we live them.

BENEFITS OFFERED:

• Medical Insurance
• Vision Insurance
• 401(k)
• Paid Time Off
• Paid Holidays
• Employee Assistance Program (EAP)
• Life Insurance
• Professional Development Assistance

Hart Mechanical Contractors is seeking a highly organized and professional Front Office Administrator to join our team. As the first point of contact for clients and visitors, you will represent the company with professionalism, warmth, and efficiency.
The ideal candidate is detail‑oriented, tech‑savvy, and comfortable handling multiple responsibilities in a fast‑paced environment.

Join our dynamic team at Hart Mechanical Contractors, where your professionalism and attention to detail help keep operations running smoothly and clients well cared for. Your role is vital in ensuring that every interaction reflects the excellence our company stands for.

SUMMARY:
The Front Office Administrator is primarily responsible for running our front reception area; greeting, assisting, and providing direction and information to clients, visitors, and other guests, as well as managing all incoming calls. The position will also support all front office administrative needs, including data entry, mail delivery, office supplies, and meeting coordination.

WHAT YOU’LL DO:

• Welcome and assist clients, vendors, and visitors, creating a positive first impression.
• Manage a multi-line phone system — route calls promptly and take accurate messages.
• Perform data entry and maintain well‑organized filing systems.
• Support scheduling, calendar management, and meeting coordination.
• Provide outstanding customer service by addressing inquiries and resolving issues efficiently.
• Maintain office supplies, order replacements, and ensure equipment is functioning properly.
• Proofread correspondence and documents for accuracy and professionalism.
• Collaborate with team members on administrative and project‑related tasks.
• Transmit information or documents to customers using computer (e‑mail) or mail.
• Collect, sort, distribute, or prepare mail, messages, or courier deliveries.

WHAT WE’RE LOOKING FOR:

• High school diploma or general education degree (GED), or prior related experience and/or training, or equivalent combination of education and experience.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong computer literacy with experience in data entry and clerical support.
• Excellent organization, time management, and communication skills.
• Bilingual abilities are a plus for communicating with diverse clientele.
• Demonstrated customer service experience, ideally in a front desk or receptionist role.
• Familiarity with multi‑line phone systems and professional phone etiquette.
• Prior experience in a dental, medical, or construction office environment is advantageous but not required.
• Accurate typing, keying and documentation skills.
• Previous administrative or personal assistant experience preferred.

WORK LOCATION REQUIREMENTS:

• This position requires full‑time, on‑site presence at our Miami, FL (33186) offices.
• The standard schedule is Monday - Friday.

WORK AUTHORIZATION REQUIREMENTS:

• Applicants must be legally authorized to work in the United States at the time of application.
• We are unable to sponsor or take over sponsorship of a U.S. Employment visa (e.g. H‑1B) for this position.

Entry level

Full‑time

Other

Construction

Location:

Miami, FL