Accounts Receivables Clerk; Bilingual

Position Summary

This position is responsible for providing support to the Credit Manager and Receivable Processing Division. Duties include recording payments to customer accounts, maintaining accounts receivable records, processing bank references for companies applying for credit, reviewing D&B and Blue Book reports, and gathering all required information to forward credit applications for the Credit Manager’s review. To perform this job successfully, the individual must be able to perform each essential duty satisfactorily.

The requirements listed below represent the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please note applications from outside the geographic region for this position will not be considered.

Required

• One (1) year of experience in an office, clerical, or customer service role, with exposure to accounting or accounts receivable processes.
• Proficiency in Microsoft Office (Excel, Word, Outlook) with the ability to create, update, and maintain spreadsheets and reports.
• Strong numerical and analytical skills with attention to detail and accuracy.
• Bilingual (English–Spanish) with effective written and verbal communication skills.
• Ability to handle confidential financial information with discretion.
• Strong organizational and time‑management skills; able to prioritize multiple tasks and meet deadlines.
• Excellent customer service skills with the ability to handle inquiries professionally via phone, email, and in person.
• Ability to work independently with minimal supervision while contributing effectively to a team.
• Flexibility to work extended hours, holidays, and/or weekends as needed.

Preferred

• High school diploma or equivalent (associate degree or coursework in Accounting, Finance, or Business Administration preferred).

Primary

• Review and enter adjustments and refunds in the AS400 system.
• Review and enter daily credit card payments in the AS400 system.
• Review and enter daily cash receipts in the AS400 system.
• Review and enter daily wire transfers in the AS400.
• Assist other clerks with the entry of the lock box by verifying that the correct accounts are used.
• Prepare daily deposit to be sent to the Lock‑Box.
• Reconcile checks received at the Lock‑Box versus remittances prepared the prior day.
• Handle customer inquiries over the telephone, email, and in person.
• Process credit card transactions related to payment of ocean freight charges.
• Send email copies of Bill of Ladings to customers when required.
• Perform data entry to update the Bill of Lading Tracking System in the AS‑400.

Secondary

• Perform additional duties as assigned.

• Required to use fingers at all times.
• Occasional speaking and/or hearing required.
• Continual sitting required.
• Occasional standing and walking required.
• Occasional lifting and/or moving up to 10 pounds required.
• Specific vision abilities required: close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

• Report safety hazards.
• Immediately report incidents involving injury, illness, or property damage.
• Wear protective PPE (Personal Protective Equipment) as instructed or necessary.
• Comply with all company safety policies, procedures, and rules.
• Refuse any unsafe task or operation.
• Participate in safety meetings and training.
• Maintain constant awareness of personal safety and that of coworkers.

Reports directly to the Credit Manager and indirectly to the Credit & Collections Director. Does not exercise supervision over any position.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

We are an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected characteristic as outlined by federal, state, or local laws.

If an applicant with a disability is unable or limited in their ability to use or access our online application center as a result of their disability, they can request reasonable accommodations by sending an email to acco
.