Accounts Payable Clerk

Job Summary

The Double Tree by Hilton Miami Airport Convention Center is seeking an experienced Accounts Payable Clerk to join our team. This position is 100% on-site with no remote work. The hourly pay is $21 per hour and the role reports to the Director of Finance/Controller.

The Double Tree by Hilton Hotel Miami Airport Convention Center is conveniently situated just south of Miami International Airport off the Dolphin Expressway adjacent to the Blue Lagoon Business District. The hotel features 334 guestrooms, onsite dining, fitness room, outdoor pool, business center, complimentary high‑speed Internet Access, 24,000 square feet of retail space, 20,000 square feet of hotel meeting and function space and a convention center with 152,000 square feet of meeting, event and exhibit space.

The Accounts Payable Clerk is responsible for processing all vendor invoices in accordance with hotel standards, reconciling daily statements, month‑end balancing of payables, maintaining monetary funds, issuing and receiving cashier banks, processing daily deposits, auditing banks, preparing reliable daily financial information, and communicating omissions and deviations to appropriate management.

• Maintain complete knowledge of and comply with all hotel/departmental policies and procedures.
• Maintain complete knowledge of the property management system and manual procedures.
• Post invoices into the payables system for payment ensuring accuracy and pre‑authorization of back‑up.
• Match invoices with corresponding purchase order and/or market list.
• Secure signature of the Controller, General Manager, Department Head, or Purchasing Manager.
• Review 1099 requirements.
• Present invoices to the Controller and General Manager for payment with all backup documentation properly approved and ensure proper ledger coding.
• Prepare applicable sales‑tax invoices for out‑of‑state vendors, post them to the use‑tax account.
• Create new vendor accounts in the system, ensuring each new vendor submits 1099 information and maintaining that information throughout the year.
• Maintain files for invoices to be paid. Posted invoices must have proper coding and stamp with posting sequence number.
• Audit accounts payable aging every month.
• Perform month‑end and year‑end closing procedures.
• Prepare monthly accruals for outstanding invoices not posted and for recurring monthly expenses.
• Reconcile Food and Beverage receiving sheets to the general ledger.
• Assist with the entry of month‑end journal entries.
• Balance the accounts payable bridge account (goods received without an invoice).
• Reconcile vendor statements on a monthly basis and follow up on discrepancies.
• Handle vendor payment inquiries and disputes.
• Review payment requests, travel & expense reports, employee advances and petty cash, and present to the Controller for approval prior to payment.
• Retrieve and process all deposits in accordance with AFP Management’s standards.
• Issue or redeem cashier banks as needed by departments with the approval of the Controller; maintain all cashier contracts.
• Audit cashier banks as required by AFP Management’s standards; maintain all documentation and report shortages to the supervisor.
• Process petty cash receipts and reimbursements on a regular basis and inform management of any deviations to policy.
• Ensure adequate controls on the General Cashier’s fund in accordance with hotel standards.
• Process “duebacks” on a timely basis.
• Answer the telephone within three rings, using correct salutations and telephone etiquette.
• Perform special assignments and duties as assigned by the Controller and/or Staff Accountant.
• Assist with other accounting job functions as assigned.

• Ability to input and access information on a computer.
• Ability to maintain concentration and think clearly.
• Ability to focus on details and resolve numerical problems.
• Ability to prioritize, organize and follow up.
• Ability to maintain confidentiality of pertinent hotel data.
• Ability to promote positive relations with vendors and staff alike.
• Ability to provide clear and pleasant telephone communication.
• Ability to perform job functions with minimal supervision.
• Ability to work cohesively…