Legislative Analyst​/Assistant To City Council Member

This is a highly responsible, exempt administrative position providing direct support to a member of the City Council. The position reports to the City Clerk or designee. The role requires discretion, sound judgment, and a high degree of professionalism. Work involves frequent and extensive interaction with the public, community stakeholders, and City staff. Responsibilities include a wide range of administrative and operational functions, from standardized clerical tasks to complex assignments requiring independent action and decision‑making.

The position requires comprehensive knowledge of City operations, including organizational structure, programs, and services provided to residents. Serves as a trusted liaison for the Council Member, both internally and externally, and is expected to consistently demonstrate diplomacy, business acumen, and professionalism in all interactions. Work is performed under general administrative supervision and is evaluated based on observations, outcomes achieved, and overall effectiveness in supporting Council initiatives.

This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may be required to perform all duties listed, and may be required to perform additional, position‑specific tasks.

• Processes confidential and sensitive matters with discretion and in compliance with applicable laws, regulations, and City policies.
• Delivers outstanding internal and external customer service while upholding the City’s standards of professionalism.
• Establishes and maintains effective working relationships with elected officials, City administration, staff, community members, business leaders, and external agencies.
• Assists in the daily operations of the Office of the City Council and provides direct administrative and legislative support to assigned Council Members.
• Serves as the liaison between the City Council and City Administration, external agencies, residents, and community stakeholders to facilitate information exchange and issue resolution.
• Interacts daily with elected officials, executive leadership, staff, and members of the public, representing the interests and directives of the assigned Council Member.
• Assists in preparing and disseminating information regarding City Council events, initiatives, and programs to media outlets, community organizations, and constituent groups.
• Creates and assists in designing visual and written content such as newsletters, flyers, advertisements, social media posts, presentations, and signage.
• Takes photographs and gathers media content for publications, news releases, City communications, and special purposes.
• Listens attentively to citizen inquiries and concerns; conducts initial assessments and coordinates with appropriate departments or agencies to resolve issues.
• Tracks constituent inquiries and prepares follow‑up correspondence on behalf of Council Members to ensure timely resolution and communication.
• Screens and routes telephone calls; responds to inquiries or directs callers appropriately and follows up to ensure satisfactory completion.
• Receives and greets visitors to the City Council Office, including dignitaries, community leaders, and residents; ensures professional representation of the Council Office.
• Schedules and coordinates meetings, appointments, and events for Council Members; maintains electronic calendars and ensures proper notification of participants.
• Makes travel arrangements and prepares all required travel and reimbursement documentation in accordance with City policy.
• Coordinates meetings, workshops, conferences, and ceremonial events initiated or attended by City Council Members, including logistics, agendas, and participant communications.
• Conducts pre‑event planning and on‑site coordination to ensure successful execution of Council‑sponsored or co‑sponsored events.
• Researches legislation, policy proposals, and community issues; compiles and analyzes data; prepares reports, talking points, presentations, proclamations, and briefing materials for Council review.
• Assists during City Council meetings, workshops, community…