Police Training Assistant

This position entails a variety of office support work as a member of professional staff, performing confidential, administrative, and secretarial duties for the Training Unit. Work involves the use of a personal computer, a variety of software applications, and other office equipment.

• Drafts and composes a variety of correspondence, notifications, forms, meeting minutes, and related documents in order to communicate information to staff, council members and/or the public.
• Sets up and maintains a variety of manual and/or electronic files in order to track and facilitate storage and retrieval of information.
• Processes all training requests and travel authorization documents.
• Maintains training documentation for all sworn personnel, ensuring the Department meets all mandatory retraining requirements established by the FDLE Division of Criminal Justice by June 30 of each year.
• Maintains training data which includes attendance at all types of training programs.
• Obtains and delivers travel documents for personnel receiving training outside of South Florida.
• Disseminates available training courses, internal and external, to concerned personnel.
• Liaise with the City’s Strategic Communication & Training Specialist regarding in‑service training initiatives.
• Collects, verifies and maintains documentation of applicant’s compliance with State standards, officer employment training, education, etc.
• Maintains and updates all personnel files for sworn and civilian personnel.
• Organizes personnel files for public review, as directed.
• Administers the distribution of the Salary Incentive Program ensuring that eligible personnel receive their benefit.
• Prepares annual salary incentive report due each year.
• Prepares Personnel Action Forms, as required.
• Knowledge of laws, policies and procedures regarding State certification for police personnel.
• Knowledge of local educational resources and sources of available information useful in planning training programs.
• Assists in writing, editing, and updating reports and training materials.
• Answers incoming calls in a courteous, professional manner; schedule appointments and routes telephone calls to the appropriate personnel.
• Tracks expenditures on accounts, reconciles accounts and receipts; balances and processes purchase requisitions and invoice audits.
• Completes profile of Police Department employees, in UKG Tele Staff, upon hire.
• Handle payroll‑related activities; track and input payroll and leave records; maintain confidential information.
• Processes employee performance evaluations and discipline.
• Assist with overall planning, recordkeeping, filing, organizing, scheduling, assigning, or other activities assigned.
• Conforms with and abides by all regulations, policies, work procedures and instructions.
• Performs related work as required.

• Knowledge:
  • Procedures for operating various office equipment, including personal computers.
  • Standard formats used for a variety of letters, memos, and related documents.
  • English spelling and grammar.
  • Laws, policies and procedures regarding State certification for police personnel.
  • Local educational resources and sources of available information useful in planning training programs.
• Abilities:
  • Operate a personal computer to prepare a variety of correspondence using a variety of software/applications.
  • Compose letters, memos, and related documents covering a variety of routine work related topics.
  • Operate a variety of standard office equipment.
  • Sort/file alphabetically, chronologically, and numerically.
  • Plan and implement training programs.
  • Exercise good judgement in the selection of training programs.
  • Advise employees regarding training matters.
  • Prioritize work activities.
  • Establish and maintain effective working relationships with co-workers, other departments, council members and the public in a manner conducive to full performance and high morale.
  • Work effectively with confrontational persons both in person and by telephone.
  • Communicate effectively both orally and in writing and understand and follow oral and written instructions.
  • Maintain confidentiality.

Graduation from high school or equivalent, with three (3) years of administrative or technical experience in a police department or other municipal government setting is required. A comparable amount of training and/or experience may be considered. Must possess and maintain a valid Florida driver's license and satisfactory driving history throughout employment. Applicants must submit to a polygraph examination and extensive background screening.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is frequently required to walk; use hands and fingers to handle, or operate objects, tools, or controls; and reach with hands and arms.

The noise level in the work environment is moderately quiet. Work is performed in an office setting within a controlled environment.