Assistant General Manager Assistant Property Manager

Benefits

• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance
• Employee discounts
• Flexible schedule
• Health insurance
• Paid time off
• Parental leave
• Training & development
• Vision insurance
• Wellness resources

As a team member of 57 Ocean Condominium Association, you are expected to understand and support the mission statement of the company and practice our great values every day. These values include but are not limited to greeting and smiling; showing respect with name recognition and eye contact; accepting the empowerment to exceed everyone's expectations and showing enthusiasm for your position and duties;

being accountable to show a positive attitude and accountable for your actions; and be trustworthy in your duties and transparent in everything you do. These values are part of your work practices and are expected as part of your daily activities while working at 57 Ocean Condominium Association.

• Schedule and organize complex activities such as meetings, conferences, and department activities for all members of the department.
• Organize and prioritize large volumes of information and calls.
• Act as a liaison with other departments and outside agencies, including Board members and Chief Engineers.
• Handle confidential and non-routine information and explain policies when necessary.
• Coordinate division of workload with the administrative assistant of the property.
• Maintain, update, type, and coordinate account information in computer database.
• Coordinate and track important dates and meetings, such as annual and budget meetings.
• Ensure that all communication is handled in a professional and courteous manner from the team on site. Also ensures that phone messages and e-mails are responded to appropriately and within 24-hours, business hours.
• Ensure that all mail (i.e., Fed Ex, UPS, USPS) is picked up daily, in a timely manner.
• Assist with producing minutes for Board Meetings.
• Assist with preparation of the Board Agenda’s and Board Packet.
• Responsible for coding and entering all invoices for the community.
• Responsible for working closely with Committees and each Committee Chairperson.
• Assist with gathering quotes & proposals for projects for the community.
• Daily management of the office staff and/or other team members on-site.
• Supply ordering for Maintenance, Housekeeping, and the Office.
• Assist in posting all agenda to proper physical locations and to the website.
• Responsible for making sure Building Link information is kept up to date.
• Responsible for making sure that Vendor Packets are processed for all Vendors.
• Monitoring of Vendor License and Insurance Expirations.
• Wearing PPE safety equipment (glasses, breathing masks, gloves) when working with chemicals and other related products or tools.
• Observe all State, Federal and Company safety standards/precautions while performing tasks to maintain a safe work environment.
• Reservation & coordination of conference room events.

• Supervisory Responsibility – This position will be responsible in supervising team members and/or departments at the property.
• Problem Solving/Analysis.
• Leadership.
• Teamwork Orientation.
• Customer/Client Focus.
• Time Management.
• Communication Proficiency.
• Technical Capacity.

• Prior experience in a related position; a minimum of 2 years experience.
• High School diploma required; college degree preferred.
• Working knowledge of computer and associated programs; MS Office Suite.
• Ability to multi-task, set, and manage priorities.
• Excellent communication and listening skills in order to interact with a diverse and multi culture population.
• Keyboarding ability with accuracy at 45-50 words per minute.
• Must function in a team organized environment.
• Bi-lingual in Spanish may be required at some communities whereas the majority of the population and clients are Spanish only speakers.
• 57 Ocean Condominium Association is a drug-free workplace.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• MS Office
• Advanced

• Dedicated:
  Devoted to a task or purpose with loyalty or integrity.
• Leader:
  Inspires teammates to follow them.
• Team Player:
  Works well as a member of a group.
• Detail Oriented:
  Capable of carrying out a given task with all details necessary to get the task done well.

• Flexibility:
  Inspired to perform well when granted the ability to set your own schedule and goals.
• Self-Starter:
  Inspired to perform without outside help.

• Preferred:
  Bachelors or better.

• Required:
  
  3 years:
  Prior experience in a related position.