Office Coordinator

We are seeking a hands‑on, highly organized Office Coordinator to support daily workplace operations and facilities management. This role is responsible for maintaining an efficient, well‑organized office environment while partnering with Facilities, IT, Security, and Global Workplace teams to ensure optimal functionality and employee experience.

• Oversee third‑party office vendors to ensure project scope, service levels, and timelines are met.
• Partner with the NY Facilities Manager to maintain and enhance the physical workspace, supporting aesthetic and functional improvements.
• Order, stock, and manage office supplies, pantry items, and event materials; maintain accurate inventory levels.
• Conduct daily walkthroughs to ensure cleanliness, organization, and operational readiness of all common areas and work spaces.
• Coordinate and execute internal office moves, including planning, logistics, and light physical relocation of furniture and equipment.
• Support budget forecasting, track expenses, and prepare variance reporting related to facilities and office operations.
• Manage event setups, including arranging tables, chairs, and equipment to meet internal meeting and event requirements.

• 2+ years of experience in office coordination, facilities support, or workplace operations.
• Strong organizational skills with the ability to manage multiple priorities in a fast‑paced environment.
• Experience working with vendors and tracking budgets or expenses.
• Hands‑on, proactive approach to workplace maintenance and operational support.
• Excellent communication skills and ability to collaborate cross‑functionally.