Real Estate Team Assistant

Seeking a professional, highly organized real estate property management assistant who ensures our operations run smoothly.

The responsibilities include:

• Creating and maintaining operations manual that documents all systems and standards.
• Responsible for hiring, training and coaching
• Building, implementing, and managing all systems for sellers, buyers, lead generation, database management, information management, and back-office support
• Transaction management in communication with real estate agents, clients, attorneys, mortgage brokers, etc. during the process of a transaction to effectively manage the administrative tasks involved from contract to close
• Coordinating listing activities, including validating info, inputting listings in the Multiple Listing Service (MLS) system, preparing marketing, managing signs and lockboxes
• Managing and maintaining online reputation and request reviews from clients
• Social Media and Email Marketing, including all social media platforms. (This includes just listed, just sold, under contract, team accomplishments, industry news, various holiday posts, etc.)
• Ensuring real estate documents are prepared and sent for client signatures and completion
• Reviewing contracts and following compliance procedures and guidelines
• Maintaining status calendar of important contract deadlines

Top applicants have an eye for detail, love helping people, and are energized by the daily variety of tasks.

Skills You Have:

• Team player
• Basic budget and financial reporting skills
• Knowledge of basic office suite software and calendaring systems
• Excellent time management, problem-solving, and communication skills
• Basic computer skills including experience with Microsoft Office
• 2 years of similar work experience preferred
• Administrative or Operations background
• Strong written and verbal communication skills
• Marketing skills - social media, print, and web-based
• Exceptional organizational and project management abilities
• Calm under pressure
• Proven ability to succeed
• Independent thinker
• Service-oriented attitude
• Learning-based- actively and independently seeking out answers as needed

Language

Skills:

• English (additional any language is a plus)

We also provide growth opportunities within our organization