Document Controller & Team Assistant

Location: San José del Cabo

Position:
Document Controller & Team Assistant

Location:

San Jose del Cabo, BCS, Mexico
Type:
Full Time (Office)

About Rockwater Homes

Rockwater Homes is an owner's representative firm specialising in the design and delivery of ultra-luxury residences and hospitality projects across Baja California Sur. We work with world-class architects, interior designers, and contractors to create legacy-quality residences.

ROLE OVERVIEW

Rockwater is seeking a highly organised, detail-oriented Document Controller & Team Assistant to support projects within Rockwater Homes, ensuring robust document control, clear communication, and effective day-to-day team support. The role works closely with Project Managers, Directors, consultants, and contractors and suits a proactive, methodical professional who values governance, accuracy, and accountability in complex construction projects.

KEY RESPONSIBILITIES

Document Control & Systems:

• Manage all project documentation across design, procurement, and construction phases using Procore and company systems

• Implement and maintain document control procedures, including version control, naming conventions, and approval workflows

• Control the issue and receipt of drawings, specifications, reports, contracts, RFIs, submittals, and site instructions

• Maintain accurate document registers and trackers to ensure information is current, complete, and approved

• Ensure timely distribution of documentation to internal teams, consultants, contractors, and clients

• Archive and prepare documentation for project handover and close-out

Reporting & Coordination:

• Track outstanding information, approvals, and actions, proactively following up to avoid delays

• Coordinate document flow between consultants, cost managers, contractors, and site teams

• Assist with meeting coordination, including agendas, minutes, and action logs

Team & Administrative Support:

• Provide day-to-day administrative support to ownership

• Coordinate meetings, schedules, and general office administration

Candidate:

• 3–6+ years of experience in document control, project administration, or team assistant roles, within construction or real estate development

• Strong proficiency with Procore

• Excellent organisational skills with exceptional attention to detail

• Strong written and verbal communication skills in English and Spanish

• High level of professionalism, discretion, and reliability

• Comfortable working across multiple projects in a fast-paced environment

• Strong proficiency in Microsoft Office (Excel, Word, Outlook); experience with reporting tools is an advantage

• Local experience in Baja California Sur construction market is preferred