Project Administrator

The McDonnel Group is a values-driven organization which views our talented team of professionals as our greatest asset. We invest in ongoing professional development and education, we encourage industry and professional involvement in our community, we offer competitive compensation which rewards employees for performance, and offer bonus opportunities for all employees, for contributing to our growth through employee referrals and business development efforts.

It is our mission to provide comprehensive construction services and deliver the highest standards to our valued clients. We can only fulfill our mission through our people, and their innovative and motivated approach to work.

Note:
The Project Administrator role is performed 100% in-office during our daily office hours of 8:00am-5:00pm, Monday through Friday.

• Maintain up to date and accurate insurance log in Contract Manager for all projects
• Scan and attach insurance certificates for all subcontractors inside Box and Contract Manager
• Generate dunning letters and make phone calls when coverage is expired

• Update and maintain project specific attachments for Subcontracts.
• Update and maintain mutually agreed upon subcontract modifications for all subcontractors
• Generate dunning letters and make phone calls regarding unsigned subcontracts
• Print out and assemble subcontracts for PM after PM enters and costs out in Contract Manage
• Transmit subcontracts to subcontractors.
• Maintain current subcontract status (date signed, date sent, date executed, etc.) in Contract Manager
• Scan and attach fully executed boiler plate, scope of work, and schedule attachments inside Box & Contract Manager
• Transmit and track status of subcontractor change orders
• Scan and attach fully executed subcontractor change orders into Box & Contract Manager
• Scan and attach subcontractor pay applications into Box & Contract Manager after PM approval.

• Transmit purchase orders to vendors after entered and casted out in Contract Manager and printed out/signed by PM
• Maintain current purchase order status (date signed, date sent, date executed, etc.) in Box & Contract Manager
• Generate dunning letters and make phone calls regarding unsigned purchase orders
• Scan and attach fully executed purchase orders into Box & Contract Manager
• Transmit and track status of PO change orders
• Scan and attach fully executed PO change orders into Box & Contract Manager

• Scan and attach fully executed prime contract in Box and Contract Manager
• Transmit prime contract change orders to appropriate party after executed by TMG.
• Scan and attach Notice of Contract and Cancellation of Contract filings in Box and Contract Manager
• Scan and attach clear L&P certificate at the end of the lien period into Box and Contract Manager
• Arrange for approved applications for payment to be notarized and transmit to the appropriate party
• Upon receipt of prime contract pay application certified by the Architect, scan and attach in Box & Contract Manager

• On projects with certified payrolls, collect from subcontractors and consolidated and submit to appropriate party at specified intervals

• Attach job progress photos to daily reports in Contract Manager
• Scan and attach subcontractor daily reports to TMG daily reports in Box and Contract Manager

• When requested, generate meeting minutes in Contract Manager from handwritten notes (weekly sub/qc meetings, job progress meetings, etc.)
• Distribute meeting minutes by external collaboration in Box, or email (or by fax if recipient does not receive email)

• Complete and distribute as directed by superintendent. Make sure superintendent reviews final copy before distributed

• File hard paper documents weekly (correspondence and any change orders, PO's, subcontracts, etc. with a wet signature)
• Maintain electronic file structure established in Box online storage system.

• Any other tasks that may be assigned by Project Management

• Must be a motivated team player, looking to succeed
• Excellent verbal and written communication skills
• Excellent organizational and time…