Surgery Scheduler

Western Vascular Institute is seeking a Full-Time Surgery Scheduler to join our busy and growing Vascular Clinic!

We’re looking for a hardworking, detail-oriented, and positive individual who thrives in a fast-paced medical environment. The ideal candidate will be a team player who enjoys collaborating with physicians, staff, and patients to ensure seamless surgical coordination and exceptional patient care.

As a Surgery Scheduler, you’ll be responsible for scheduling surgical procedures for assigned physician(s), coordinating with multiple hospitals and surgical suites, arranging pre-operative testing, and ensuring all required documentation is accurate and complete. You’ll work closely with patients, providers, and surgical facilities to guarantee efficient and timely surgery scheduling.

• Coordinate and schedule all surgeries (in-office and hospital-based), including pre-op, intra-op, and post-op appointments.
• Communicate effectively with patients, physicians, and staff to provide timely and accurate information.
• Prepare, route, and maintain all necessary paperwork and documentation to meet facility and physician requirements.
• Verify insurance eligibility and obtain procedure authorizations.
• Order and discontinue medications based on physician protocols for surgery.
• Calculate and collect patient copays and coinsurance prior to surgery.
• Recognize and respond appropriately to urgent or emergent situations per established protocols.
• Identify and resolve scheduling barriers to improve efficiency and workflow.
• Maintain excellent relationships with physicians, staff, and management.

• High school diploma or GED required.
• 1+ years of surgery scheduling or relevant medical office experience preferred.
• Strong understanding of medical terminology and practice operations.
• Excellent communication and interpersonal skills.
• Proficient in computers, EMR systems, and scheduling software.
• Strong organizational and multitasking abilities with keen attention to detail.
• Ability to problem-solve, prioritize, and work independently or as part of a team.
• Discretion and professionalism when handling confidential information.
• Positive attitude, flexibility, and a strong desire to learn.
• Bilingual is required.

We are willing to train the right candidate who demonstrates a strong work ethic, positive attitude, and eagerness to learn.

• 401(k) with matching
• Health, dental, vision, and life insurance
• Disability insurance
• Paid time off & paid sick time
• Supportive and collaborative team environment

We’re looking for a long-term team member who wants to grow with us and contribute to our mission of providing exceptional vascular care. If you’re motivated, reliable, and ready to make a difference — we’d love to meet you!