Administrative Assistant - Middle School

Administrative Assistant - Middle School page is loaded## Administrative Assistant - Middle School locations:
Mesa Middle School time type:
Full time posted on:
Posted Todaytime left to apply:
End Date:
June 2, 2026 (30+ days left to apply) job requisition :
Req-## Please complete this application using your full legal name as it appears on your government issued forms of identification when you have time to go from start to finish. Application details cannot be saved along the way, and you must complete and submit the application in one sitting. If you leave your computer and return later, you may time out.
* REMINDER:
Current DCSD employees must apply through their district log-on, this application is for external candidates only!*##
** Job Posting

Title:

** Administrative Assistant - Middle School##

Job Description:

In addition to providing administrative support to the Principal, the Administrative Assistant acts as Office Manager for the middle school. Assistant will coordinate and supervise general business activities and provide oversight, evaluation and backup to the office support staff (Health Assistant, Receptionist, Registrar and/or bookkeeper). Assistant will also coordinate the school's staffing and hiring activities, and continually promote and develop good community relations among various community and school clientele.
ESSENTIAL

PHYSICAL REQUIREMENTS:

• Occasional lifting of five (5) to twenty (20) pounds   
• Frequent sitting and standing; occasional bending, squatting, reaching, stooping  
• Frequent repetitive motion of hands - keyboarding, writing, etc.
ESSENTIAL ENVIRONMENTAL REQUIREMENTS:
Typical educational office setting with overhead lighting and minimal to moderate noise level.## Position Specific Information (if Applicable):## Responsibilities:

Maintain advanced proficiency in technology systems used in schools.

Liaison with district community relations – alerting the district to crisis situations, good news, student celebrations, etc.

Draft and produce letters, memoranda, reports, special projects; such as newsletters, handbooks and other related materials and documents in an accurate and timely manner. Deal with matters of a highly confidential nature.

May supervise office staff.

Maintain files on personnel, including evaluations, other confidential information including emergency contacts and crisis management process.

Perform other related duties as assigned or requested.

Manage a variety of personnel functions, such as substitute teachers, staff leaves and leave records, pay sheets, and personnel hirings/terminations.

May develop, evaluate and cross-train the work of support clerical personnel and make routine decisions.

Continually look to improve administrative processes.

Maintain the principal’s calendar, make appointments, schedule meetings and conferences. May assist in maintaining electronic media. May assist in maintaining overall calendar of school and community events

May prepare and distribute a variety of regular and special reports for administration, the district and the state.

Coordinate a variety of building and staff activities: beginning and end-of-year check-in and check-out, back to school nights, parent teacher conferences, building security measures, on line student check in, etc.##

Certifications:

##

Education:

High School or Equivalent (Required)##

Skills:

Advanced troubleshooting skills for Windows, Mac, Chrome, iOS platforms, Verbal and written communication skills in English and a demonstrated ability to read and comprehend written/graphic and oral instructions. Computer applications skills:
Microsoft Office. Problem solving, organizational, and analytical skills, including budget oversight. Excellent verbal and written communication skills. Excellent customer service skills. Is flexible. Has the ability to work cooperatively with supervisors and co-workers. Has the ability to understand and follow complex oral and written instructions. Has the ability to perform responsibilities without the necessity of close supervision. Has the ability to effectively communicate with the school district community.

Has the ability to lead teams. Maintains a generally positive…