Office Administrator- AR​/AP

Office Administrator – AR/AP Support

We are seeking a detail‑oriented Office Administrator to handle daily office operations while providing support to the Accounting team with Accounts Receivable (AR) and Accounts Payable (AP) tasks. The ideal candidate is organized, professional, and comfortable working in a fast‑paced environment. Construction Industry expereinced is preferred.

• Serve as the primary point of contact for incoming calls, emails, and visitors
• Maintain office supplies, equipment, and vendor relationships
• Coordinate scheduling, meetings, and calendars
• Assist with filing, document management, and general administrative duties
• Prepare reports, letters, and internal communications
• Support HR tasks such as onboarding paperwork and employee file organization (as needed)

• Assist with generating and sending customer invoices
• Track outstanding payments and follow up on overdue accounts
• Record customer payments and update accounting systems
• Maintain accurate AR files and documentation

• Process vendor invoices and verify accuracy
• Match invoices with purchase orders and receipts
• Assist with weekly check runs and payment posting
• Maintain accurate AP records and resolve invoice discrepancies

• 1–3 years of administrative experience, preferably in an office setting
• Basic understanding of AR/AP processes
• Strong proficiency with Microsoft Office (Excel, Outlook, Word)
• Experience with accounting software (Quick Books, Sage, Net Suite, or similar) is a plus
• Excellent communication and interpersonal skills
• High attention to detail and strong organizational abilities
• Ability to multitask, prioritize, and meet deadlines
• Reliable, professional, and self‑motivated

Full‑time, on‑site (Monday–Friday).

Competitive based on experience; $22.00 – $25.00/hr.

(Insert location)

This is a Contract to Hire position based out of Mesa, AZ.

The pay range for this position is $22.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD/D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Mesa,AZ.

This position is anticipated to close on Mar 6, 2026.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.