Administrative Coordinator

The Administrative Coordinator supports the mission of Ironwood Church by providing dependable, proactive administrative and ministry support. This role ensures that ministry leaders and volunteers are served with clarity, organization, and care. By stewarding systems, coordinating volunteers, and supporting ministry environments, the Administrative Coordinator helps create well-prepared spaces where people can connect, serve, and grow in Christ.

Reports To: Operations Director

Administrative & Systems Support

• Utilize church management software and web-based systems (including CCB) to manage data, workflows, scheduling, and communication with accuracy and efficiency.
• Provide general administrative support such as filing, data entry, record maintenance, and information management.
• Manage work time intentionally to ensure key priorities are met within specified hours.
• Maintain organized digital and physical systems to ensure information is accessible and up to date.
• Build, schedule, communicate with, and support volunteer teams for operational and ministry needs, including:
• The Trellis Team
• Collection Team
• Connection Cards Team
• Ensure volunteer roles are clearly defined and adequately staffed.
• Provide timely communication, reminders, and follow-up to volunteers to foster reliability and engagement.

Ministry & Class Support

• Serve as a liaison between the operations team and volunteer ministry leaders for class and group support, including Women’s and Men’s Groups, Road to Intimacy, and similar ministries.
• Coordinate classroom setup and supplies to support ministry leaders and participants.
• Communicate proactively with ministry leaders regarding logistical needs and changes.

Event & Facility Coordination

• Collaborate with the Operations Administrative Coordinator on select Ironwood events as assigned.
• Coordinate with the Ironwood Facilities Team regarding room setups, facility use, and ministry needs.
• Ensure ministry spaces are prepared on time and aligned with event requirements.

Communication & Congregational Support

• Respond to congregation and community inquiries via email, phone, and mail within 1–2 business days.
• Serve as a warm, helpful, and professional point of contact representing Ironwood Church.

Flexibility & Initiative

• Demonstrate flexibility as needs arise, adjusting priorities within the scope of limited weekly hours.
• Identify potential issues early and communicate clearly with supervisors and ministry leaders.
• Offer ideas for improving efficiency or clarity when appropriate.

• Walk closely with Jesus, living a healthy, exemplary life (1 Tim 3:8-13), and experiencing the joy, forgiveness, and freedom of the gospel.
• Maintain good standing as a covenant member of Ironwood Church, and be willing and able to sign the Ironwood Staff Lifestyle Agreement.
• Strong working knowledge of technology, including spreadsheets, word processing, email, and online ordering systems.
• Ability to prioritize, delegate, and manage tasks, systems, and processes.
• Excellent written and verbal communication skills, with a heart for people and to build relationships.
• Eagerness for coaching, feedback, learning, and personal development.
• Demonstrate professionalism in conduct, timeliness, appearance, and workspace.

• FLSA Status:
  Non-Exempt
• Weekly hours:
  Maximum of 25 per week
• Work Schedule:
• Sunday:
  Attend one service (with family as appropriate), participate in others as needed
• Monday - Friday as needed;
  Weekday evening availability required (approx. 4 hours + seasonal)
• Attend retreats / training events / staff meetings as needed