Office Manager

Office Administrator

Location:

Mesa, Arizona| Full-Time | On-Site

We are a fast-paced, people-focused staffing company dedicated to delivering exceptional service to our clients and candidates. With a tight-knit team of 20 professionals, we foster a collaborative environment where every team member plays a critical role in our success. We are currently seeking a detail-oriented and proactive Office Administrator to help keep our operations running smoothly.

The Office Administrator will oversee the day-to-day administrative operations of the office, including onboarding support, workstation setup, timecard auditing, and office supply management. This is an ideal role for someone who thrives in a fast-moving environment and enjoys wearing many hats.

• Coordinate all onboarding logistics for internal team members.
• Set up workstations, including computers, phones, email accounts, and software access.
• Liaise with IT as needed to ensure systems are properly configured for each new hire.

• Monitor and track employee time submissions to ensure timely and accurate entries.
• Investigate and resolve any discrepancies or missing timecards.
• Conduct routine audits to ensure compliance with internal policies and labor laws.
• Generate weekly and monthly time reports for payroll processing.

• Maintain and restock office supplies, equipment, and snacks.
• Monitor inventory levels and manage vendor relationships.
• Track office expenditures and ensure purchases remain within budget.

• Assist with posting job openings on job boards and managing candidate flow.
• Schedule interviews and help coordinate communication between recruiters and candidates.
• Provide general administrative support across departments as needed.

• 2+ years of experience in office administration, coordination, or a related role.
• Proficient in Microsoft Office Suite and comfortable with cloud-based tools (e.g., Google Workspace, Slack, etc.).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced setting.

• Health, dental, and vision insurance
• 401(k) retirement plan
• Paid time off and holidays