Office Manager
Listed on 2026-01-20
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Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management, Business Administration, Data Entry
Office Administrator
Location:
Mesa, Arizona| Full-Time | On-Site
We are a fast-paced, people-focused staffing company dedicated to delivering exceptional service to our clients and candidates. With a tight-knit team of 20 professionals, we foster a collaborative environment where every team member plays a critical role in our success. We are currently seeking a detail-oriented and proactive Office Administrator to help keep our operations running smoothly.
Position OverviewThe Office Administrator will oversee the day-to-day administrative operations of the office, including onboarding support, workstation setup, timecard auditing, and office supply management. This is an ideal role for someone who thrives in a fast-moving environment and enjoys wearing many hats.
Key Responsibilities 1. New Hire Onboarding & Workstation Setup- Coordinate all onboarding logistics for internal team members.
- Set up workstations, including computers, phones, email accounts, and software access.
- Liaise with IT as needed to ensure systems are properly configured for each new hire.
- Monitor and track employee time submissions to ensure timely and accurate entries.
- Investigate and resolve any discrepancies or missing timecards.
- Conduct routine audits to ensure compliance with internal policies and labor laws.
- Generate weekly and monthly time reports for payroll processing.
- Maintain and restock office supplies, equipment, and snacks.
- Monitor inventory levels and manage vendor relationships.
- Track office expenditures and ensure purchases remain within budget.
- Assist with posting job openings on job boards and managing candidate flow.
- Schedule interviews and help coordinate communication between recruiters and candidates.
- Provide general administrative support across departments as needed.
- 2+ years of experience in office administration, coordination, or a related role.
- Proficient in Microsoft Office Suite and comfortable with cloud-based tools (e.g., Google Workspace, Slack, etc.).
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and deadlines in a fast-paced setting.
- Health, dental, and vision insurance
- 401(k) retirement plan
- Paid time off and holidays
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