Subcontracting Specialist

About USS

United Site Services is the industry leader in comprehensive site services, committed to creating partnerships that help enable our customers’ project and event success. Our deep industry expertise, excellence in process management, and dedication to corporate responsibility are pillars of our value proposition; each supported by tangible, best-practice programs.

Our success is fueled by the dedication and collaboration of our diverse team, which includes field technicians, customer care representatives, sales professionals, and functional experts. Each member of our team plays a vital role in ensuring a seamless and reliable experience for our customers.

By joining United Site Services, you will be part of an organization that values continuous improvement, teamwork, and excellence in every aspect of our business.

The Subcontracting Specialist is responsible for managing/scheduling subcontracts and analyzing sales records using administrative expertise and contract‑management skills.

• Create a positive customer/vendor support experience and build strong relationships through problem understanding, ensuring timely resolution or escalation, communicating promptly on progress, and handling customers/vendors with a professional attitude
• Ensure subcontractors are abiding by contract terms
• Convert quotes into a billable order
• Obtain required approvals prior to issuing Purchase Orders
• Issue Purchase Orders for preferred sub‑contractor
• Review all sub‑contractor invoices prior to release to bill
• Audit orders for all necessary info to ensure release to the bill without error
• Ensure margin is being achieved for all work performed
• Aid in the creation of a preferred vendor listing for all locations
• Provide daily reporting on open sub‑contracted orders
• Keep clear communication between Account Managers, Accounts Payables, and Sub‑Contracted Vendors
• Work with Sales Team, Sub‑Contracted Vendor(s), and Accounts Payables in researchingquestionable invoices, service documentation, proof of service(s) rendered, audit of site checks,and/or system errors
• Receive, review, document, and respond to all incoming requests for system research onaccounts
• Perform other duties as assigned

This position has no supervisory responsibilities.

Education
:
Minimum high school or GED and training or equivalent combination of education and experience.

Experience
:
Minimum 2 years in general clerical/administrative experience in a fast‑paced environment; 1 year in third‑party billing preferred.

• Excellent written & verbal communication skills; analytical, process‑oriented, and ability to focus on details for long periods of time
• Proficient in MS Office Suite
• Well‑developed clerical skills including email /file maintenance
• Strong commitment to customer service
• Demonstrated ability and desire to learn corporate specific applications, technology, and terminology
• Excellent organizational skills and office administration experience
• Working knowledge of operating office equipment including copy machine, phone system, etc

• Sit while answering phones or reply to emails
• Use hands and fingers to handle, control or feel objects tools or controls
• Repeat the same movements when entering data
• See details of objects that are less than a few feet away
• Speak clearly so listeners can understand
• Understand the speech of another person
• Focus on one source of sound and ignore others
• Hear sounds and recognize the difference between them
• See differences between colors, shades and brightness

• Holiday & Paid Time Off (pro‑rated for Part‑Time employees)
• Medical/Pharmacy
• Dental
• Vision
• Employer‑Paid Short‑Term Disability
• Employer‑Paid Employee Basic Life & Accidental Death and Dismemberment
• Voluntary Employee Life & Accidental Death and Dismemberment
• Voluntary Spousal Life
• Voluntary Dependent Life
• Hospital Indemnity, Accident and Critical Illness
• Commuter/Transit Account
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account
• Health Savings Account
• 401(k) with employer match
• Employer‑Paid Employee Assistance Program (EAP)
• Employee…